Accountant I

About the Role

Job Posting Title: Accountant I

Location: Austin United States

Full time

Job Description:

Weekly Scheduled Hours:

40

FLSA Status:

Exempt from FLSA

Earliest Start Date:

Immediately

Position Duration:

Expected to Continue

Location:

PICKLE RESEARCH CAMPUS

Job Details:

General Notes

This is for an in-person position with one day a week of remote work. The position is located at the J.J. Pickle Research Campus in North Austin.

Purpose

This position is in the Bureau of Economic Geology (BEG) located at the Pickle Research Campus, a department within the John A and Katherine G Jackson School of Geosciences. In this position, you will provide accounting services by processing a variety of invoices as well as account for procard transactions.  Accurate and timely processing is required as well as compliance with Bureau and UT policy and procedures.

Responsibilities

• Account for procard transactions promptly.  Obtain monthly receipts from Bureau purchasers to enter into Bureau Purchasing System’s payment section and DEFINE.  Determine the accounts, object codes, as well as a description of purchase.  Ensure that the transaction has all of the backup (such as receipts, travel approvals, ooefs, etc) needed to charge the account.  Request transfer of funds if necessary.  Obtain researcher and department approval.  Prepare correction documents when necessary. Ensure that the documents are approved before campus’s deadline.  Lastly, send approved documentation to the Image Retrieval System.

• Process a variety of vendor invoices (including subawards, Services Agreements, rental cars, fleet fuel, royalties) accurately and timely to ensure that all approvals can be obtained and the document can be paid within the later of thirty days of receipt of goods/services or invoice, even when they request corrections.  Obtain and review any approved agreements.  Reconcile vendor invoices to Bureau records and/or agreements.  Contact vendors and work directly with vendors and Bureau staff to resolve account discrepancies.  Perform any additional procedures required by UT for processing this document.  Obtain PI approval.  Obtain wire transfer information when necessary. Determine the account, object codes, dates, vendor information, etc. to enter into UT’s Accounting System, DEFINE, or wire transfer forms.  Request transfer of funds if necessary.  Obtain researcher and department Accounts Payable approval timely.  Send approved documentation to the Image Retrieval System for campus Accounts Payable or Wires’ approval.  Ensure that document is in the Image Retrieval System within the next day.  Send a rush request to campus Accounts Payable when necessary but should be an infrequent occurrence.  Be a backup for an Accounts Payable coworker who is out to the extent that you can based on your current workload.

• For subaward and service agreement payments, review new agreements and amendments to understand what compliance issues must be followed.  Document the important parts of the agreement.

• Enter tracking information promptly from invoice receipt to payment into Excel spreadsheets (for procards and for other invoices) to ensure timeliness and prevent duplications of payments.  Provide notes about the status when the process is stopped to show due diligence and as needed. Enter subaward information into a spreadsheet for each subaward to show the history of invoices received, payments made, as well as requirements for the subaward.

• Gain a better understanding of UT Accounting.

• Other duties as assigned.

Required Qualifications

Bachelor’s degree and one year of experience in accounts payable, accounting, purchasing, or working with contracts.  Strong organizational skills and a flexible work style.  Strong written and verbal communication skills.  Proficient in Microsoft Excel.  Ability to pay great attention to details.  Ability to work as part of a larger administrative team.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Bachelor’s degree and two years of experience in accounts payable or accounting.  Direct experience related to the essential functions of the position including accounting and/or reconciliation experience. Work experience at UT Austin and knowledge of UT business policies and procedures. Working knowledge of DEFINE, contracts and grants, and purchasing.  Experience performing complex administrative functions.  Knowledge of accounting policies and procedures.  Ability to work independently and to effectively coordinate the workflow of a very busy office. Ability to manage multiple challenging projects.  Ability to problem solve and think critically. 

Salary Range

$50,000 + depending on qualifications

Working Conditions

• May work around standard office conditions

• Repetitive use of a keyboard at a workstation

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.----

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.--

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.----

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.