About the Role

Administrative Assistant 3

Beaverton, OR (hybrid)

Temporary

Salary:

$24-26.67 Hourly

up to $26.67/hr

 We are seeking a talented Administrative Assistant to step into a pivotal administrative support role, where your keen eye for detail, exceptional soft skills, and ability to anticipate needs will be crucial. You’ll be the backbone of a busy team, ensuring smooth operations and enabling your colleagues to focus on strategic initiatives that drive global brand presence. This is an exciting opportunity to contribute directly to the success of a leading organization, supporting key projects and initiatives with your administrative prowess and collaborative spirit.

Responsibilities 

• Provide comprehensive administrative support, proactively anticipating team needs to ensure efficient operations.

•  Develop visually clear and compelling presentations from diverse inputs (e.g., hand-drawn notes, email content).

•  Exercise exceptional discretion and situational awareness when handling confidential information and managing external relationships.

• Facilitate seamless communication and coordination with internal teams, external partners, and administrative counterparts.

•  Contribute to a positive and productive team environment through a spirit of service and proactive assistance.

• Scheduling appointments, meetings, and conferences for the leaders you support, managing conflicts and coordinating with other teammates and leaders as required

•  Booking flights, accommodations, and transportation for leaders you support, including managing itineraries and necessary documentation.

• Securing event space as necessary and handling any budgeting, catering, agenda planning, scheduling, reminders, and working with external parties as needed.

• Preparing expense reports, tracking budgets, and processing invoices or purchase orders for vendors as required.

• Producing, editing, and reformatting documents and email correspondence.  

Qualifications 

• Exceptional soft skills, demonstrating a strong spirit of service, proactivity, and the ability to anticipate team needs without prompting.

•  Proven ability to create visually clear and compelling presentations from diverse inputs (e.g., hand-drawn notes, email content).

• Strong situational awareness, with experience managing confidential information and navigating complex internal and external partnerships. 

• Minimum of 3 years of administrative work experience required

• Ability to work and communicate effectively with a variety of personalities, including senior-level executives

• Proven ability to work effectively in a fast-paced, results-oriented, team environment with times of high ambiguity

• Proven ability to organize, prioritize, and appropriately handle highly confidential and sensitive information

• Ability to work independently and take initiative to follow through on requests until completion, with close attention to detail

• Previous experience working with and tracking budgets is strongly preferred

• Proficiency in Microsoft Office Suite and virtual meeting tools