About the Role

Administrative Assistant 

Toronto, ON Hybrid

#29062

Job Type Contract

Industry Non-Profit and Charities

Language English

Salary $40.44 - per hour

Specialization Administration and Clerical

Vacancies Existing Vacancy

Job Description

Location: Toronto, ON (Hybrid)
Language: Excellent written and verbal English communication skills
Duration: 3-month contract with strong potential for extension or permanent employment
Background Check Requirement: Successful completion of a criminal background check and three professional references are required

About the Opportunity
Join a respected regulatory organization that plays an important role in serving the public across Ontario. This is an opportunity to support a collaborative leadership team in a fast-paced professional environment where your organizational skills and attention to detail will have a direct impact on day-to-day operations.

As an Administrative Associate, you'll provide high-level administrative support to senior leaders, coordinating meetings, managing schedules, preparing documentation, and helping keep priorities on track.

If you enjoy working with executive stakeholders, thrive in an organized environment, and take pride in delivering exceptional administrative support, this role offers the opportunity to build your experience with a well-established organization that values collaboration, integrity, and continuous improvement.

What's In It for You
• Join a collaborative organization with a people-first culture and strong onboarding support.
• Gain exposure to executive leadership within legal and strategic operations.
• Work in a flexible hybrid environment.
• Opportunity to convert into a permanent position.

Your Responsibilities
• You'll manage complex calendars, coordinate meetings, prepare agendas and materials, record meeting minutes, and maintain accurate meeting records.
• You'll organize virtual and onsite meetings, including logistics such as travel, accommodations, and catering when required.
• You'll prepare correspondence, reports, presentations, invoices, and other administrative documentation while maintaining an efficient flow of information across the team.
• You'll oversee SharePoint records management, ensuring files, permissions, and document standards are maintained.
• You'll provide day-to-day administrative support to a Director and Managers within a Legal and Strategic team. 

Skills and Qualifications
• 3 to 5+ years of progressive administrative experience supporting senior leaders in a corporate, legal, regulatory, government, or public sector environment.
• Postsecondary education in a related discipline.
• Advanced proficiency with Microsoft Office, Adobe Acrobat Pro, Microsoft Teams, Zoom, and SharePoint.
• Exceptional planning, organization, attention to detail, and meeting management skills.
• Strong written and verbal communication skills with the ability to build effective relationships.
• Demonstrated adaptability, client focus, sound problem-solving abilities, and the ability to manage competing priorities.