Administrative Assistant (City of Verona)

Role

Title: Administrative Assistant

Location: Verona United States

Part Time

Salary: $22.67 - $26.95 Hourly

Job Description:

The Administrative Assistant position is responsible for performing front desk operations and providing daily administrative support for the Verona Public Works Department. This is a part-time (50% FTE) position scheduled to work approximately 20 hours per week. 

 The salary range for this position is $22.67/hr. - $30.49/hr. Starting pay for this position will be between $22.67/hr. -$26.95/hr.

• Serves as the primary telephone operator for the Public Works, Sewer and Water Utility. Directs incoming calls to appropriate department/personnel.

• Directs walk-in traffic to the appropriate department or by supplying general information as requested. 

• Maintain cash fund for recycling drop off at the facility.

• Sorts and distributes daily mail.

• Process accounts payable invoices, verify statements of monthly activities and resolve discrepancies.

• Provide liaison with IT to address computer, phone and internet issues.

• Maintain the department website/social media (input, edit, and update information and format).

• Maintain office supplies and coordinate with staff on supply orders.

• Provides backup support to the Utility Clerk as needed.

• Performs other general office-related tasks as necessary.

KNOWLEDGE, SKILLS, AND ABILITIES: The Administrative Assistant must have the following:

• Ability to become familiar with general City operations, policies, and procedures.

• Knowledge of basic computer operations and Microsoft Office Programs.

• Skill in operating general office equipment such as telephones, computers, copiers, etc.

• Skill in answering multi-line phones and refer questions to appropriate department.

• Ability to maintain effective working relationships with other employees, officials, and the public.

• Organizational skills and ability to prioritize work, deal with interruptions, last minute changes and rigid deadlines.

• Written and oral communication skills and ability to communicate clearly, concisely and effectively.

• Ability to work independently with minimal supervision to meet departmental work expectations.

REQUIRED EDUCATION AND EXPERIENCE:

• High school diploma/GED or equivalent.

REQUIRED EDUCATION AND EXPERIENCE:

• Experience with a variety of software programs such as Microsoft products, database, customized and menu-driven programs or comparable is preferred.

• Experience in a municipal or public sector environment is preferred. 

WORK CONDITIONS AND PHYSICAL REQUIREMENTS:

• The Administrative Assistant spends 100% of their time in an office setting. Must have the ability to spend long periods of time sitting and moving about within the office.

EQUIPMENT USED IN PERFORMING TASKS:

• Telephones, computers, copiers, and other general office equipment.

The above is intended to describe the general content of the requirements for the performance of this job.  It is not intended to be construed as an exhaustive statement of duties, responsibilities, or requirements.

The City of Verona fully subscribes to the principles of Equal Employment Opportunity and is an Affirmative Action/Equal Opportunity Employer. It is the policy of the city to provide employment, compensation and other benefits related to employment based on qualifications, without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, national origin, genetic information, or any other characteristic protected by federal or State law.

 The City of Verona does not sponsor work visas. Any appointment made will be contingent on the applicant being able to prove valid status to work in the United States.

Candidates may be subject to a comprehensive criminal background check prior to appointment to this position.