About the Role

Administrative Assistant, Global Situational

Location: Midtown Manhattan, New York, New York — Hybrid
Employment Type: Permanent
Salary: $95,000–$120,000 annually
Industry: Financial Services / Investment Management
Experience: 3–6+ years
Travel: Yes

Responsibilities:

• Provide high-level administrative and executive support to senior investment professionals and/or a founder

• Manage complex calendars, scheduling, meetings, and competing priorities across multiple time zones

• Coordinate domestic and international travel, including flights, accommodations, transportation, and detailed itineraries

• Coordinate meetings and communications with investors, clients, executives, vendors, and other external stakeholders

• Prepare meeting materials, agendas, presentations, correspondence, and other documents as needed

• Track follow-up items, deadlines, and action items to ensure timely execution

• Manage expenses and other day-to-day administrative responsibilities

• Maintain CRM systems, contact databases, files, and other internal resources

• Assist with events, conferences, meetings, and other firm activities

• Support recruiting coordination, onboarding, and general office operations as needed

• Assist with special projects and time-sensitive initiatives across the firm

• Handle confidential and sensitive information with a high degree of discretion

• Serve as a reliable resource to the broader team and provide support wherever needed

• Identify opportunities to streamline processes, improve efficiency, and make the executives and team more effective

• Take ownership of projects and responsibilities beyond traditional administrative tasks

• Be available to assist with time-sensitive matters outside of standard hours when needed

Required Qualifications:

• 3–6+ years of experience in financial services or a comparable high-touch professional environment

• Experience supporting senior executives, investment professionals, founders, partners, or other high-level professionals

• Background in financial services, investment management, private equity, hedge funds, investment banking, wealth management, consulting, or similar industries preferred

• Strong experience managing complex calendars and scheduling

• Experience coordinating domestic and international travel

• Exceptional organizational skills and attention to detail

• Excellent written and verbal communication skills

• Highly polished and professional presence

• Strong judgment, discretion, and ability to handle confidential information

• Ability to manage multiple priorities, shifting deadlines, and a fast-paced workload

• Strong follow-through and ability to independently track and execute action items

• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint

• Tech-savvy and comfortable learning CRM platforms and other firm-specific systems

• Self-starter who is comfortable working independently and taking ownership

• Resourceful, solutions-oriented mindset with the ability to see a problem and figure out how to solve it

• Comfortable operating in an entrepreneurial environment where priorities can change quickly

• Team player who is willing to jump in and assist with responsibilities outside of a traditional EA scope

• Interested in building a long-term career within a sophisticated investment management environment

If you meet the required qualifications and are interested in this role, please apply today.