Administrative Assistant (VHB)

About the Role

Title: Administrative Assistant

Location:

US-VT-Winooski | US-VT-Montpelier | US-VT-Rutland

Category:

Administrative/Clerical

Type:

Regular Full-Time

Career Stage Type:

Experienced

Job Description:

Overview

ABOUT THE POSITION

VHB's Winooski, Vermont office has an immediate opening for an enthusiastic, highly organized, detail-oriented employee to join our administrative services team. The position provides support to our office with a wide range of tasks from day to day. The ideal candidate should possess a "can-do" attitude, excellent verbal and written communication skills, and an ability to work independently as well as with a team in a dynamic, fast paced deadline-oriented consulting firm. Candidate should be proactive with an ability to prioritize tasks and anticipate needs. Position includes opportunities for personal and professional development and growth in joining VHB's fastest growing office on the east coast. This position is required to be in office Monday - Friday.

Responsibilities

• Greets visitors and makes a positive first impression of VHB. Informs employees of the visitor's arrival. Assists and directs visitors to appropriate meeting location.

• Schedules meetings and events for a team, department, or office.

• Plans, orders, and assists with food for meetings.

• Processes and distributes mail. Prepares packages for pickup and delivery.

• Maintains office supply inventory.

• Answers and transfers phone calls. Relays messages as needed.

• Assists with building management and facilities tasks, which may include organizing and cleaning office space, managing kitchen and breakroom inventory.

• Performs other administrative duties as assigned.

• Assists with new employee preparation.

• Performs administrative duties (e.g., data entry, filing, photocopying).

• Assists with fleet management.

• Participates in professional and personal development aligned with career goals.

• Performs all job functions in compliance with applicable federal, state, and local regulations and VHB policies and procedures.

Qualifications

• 2-5 years of office administration experience

• High school diploma or GED

Our best estimate of the hourly pay for this position located in Vermont is $20.00-$25.00. The final compensation will be based on a variety of factors such as individual qualifications, education, and experience.

We are VHB! We're an inspired and innovative team of engineers, scientists, planners, and designers who partner with clients in the transportation, real estate, institutional, and energy industries, as well as federal, state, and local governments. Our work helps improve mobility, enhance communities, and contribute to economic vitality. We do this while balancing development and infrastructure needs with stewardship of our environment.

Our people make us great! VHB provides a differentiating employee experience, which includes:

• Diverse and inclusive culture of collaboration and innovation

• Opportunity to work on complex, transformational projects

• Community and social responsibility as sustainable stewards

• Focus on learning, development, and career growth

• Best-in-class benefits, including flexible, hybrid workplace

We are consistently rated one of the top AEC firms to work for across our 30+ offices on the East Coast. We're growing, and we hope you'll join us!

VHB is a proud Equal Opportunity Employer. Since our founding, we have intentionally fostered a culture of inclusion and belonging, supported by deep-rooted core values, one of which is diversity. Qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or other characteristics protected by law.

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