Administrative Coordinator (City University of New York - CUNY)

About the Role

Administrative Coordinator

Location: Bronx United States

Job Description:

Administrative Coordinator (aHEO) - 400578 POSITION DETAILS The CUNY Office of Academic Affairs, the University's community colleges, and Bronx Community College work collaboratively to provide students with an innovative approach to developmental education. CUNY Start and Math Start are recognized for their carefully designed curriculum and pedagogy, ongoing professional development, and mentor-based training model. CUNY Start/Math Start programs are currently located on nine CUNY campuses: Borough of Manhattan Community College, Bronx Community College, College of Staten Island, Guttman Community College, Hostos Community College, Kingsborough Community College, LaGuardia Community College, New York City College of Technology, and Queensborough Community College. Math Start programs may also operate at satellite or off-campus locations. CUNY Start is an intensive pre-matriculation program for incoming associate-degree-seeking CUNY students who need to increase their academic proficiency in English and/or mathematics prior to enrollment in college credit classes. Math Start, based on the CUNY Start math curriculum and advisement model, enrolls students who have been accepted to CUNY but have not met CUNY proficiency standards in mathematics. CUNY Start/Math Start programs may deliver services and instruction in multiple formats: in-person, online, or hybrid models that combine both online and in-person instruction. Online work may entail the use of platforms such as Blackboard, Zoom, and other remote instructional tools that are available and approved by the University and that support the goals and practices of the program. CUNY Start/Math Start is seeking a well-organized self-starter with outstanding interpersonal and administrative skills to serve as the program's Administrative Coordinator. The Administrative Coordinator supports the administrative needs of the program staff as a member of the Central Office CUNY Start/Math Start team. This position reports to the Associate Director of CUNY Start/Math Start. Other key responsibilities include, but are not limited to, the following: • Coordinate administrative and operational program activities in-person and online, including meeting arrangements, event logistics, organizing filing systems, program-wide listserv coordination, and online shared drives. • Collaborate with campus-based staff, including program directors, to support the seamless implementation of program areas, including campus-based program hiring, student outreach and recruitment, and data collection and reporting. • Assist with fiscal and budget administration, including procurement and invoice processing. • Support program-wide outreach, including digital and print-based mailings. • Assist with preparing, updating, and disseminating program reports and communications to campus programs. • Assist with analyzing program operations, space planning, and facilities-related needs. • Maintain all partnership and program databases, program management platforms, and electronic filing systems. • May supervise support and part-time staff as appropriate. • Perform other duties as assigned. Job duties require flexibility and a willingness to travel to various Central Office locations and multiple college campuses within the five boroughs of New York City. Note: Until further notice, this is a hybrid position, eligible for both remote and on-site work. All CUNY employees must reside within a commutable distance to the tri-state area. QUALIFICATIONS Bachelor's degree required. PREFERRED QUALIFICATIONS: • Two (2) years' related administrative experience in program administration and coordination, ideally in a public service, higher-education or non-profit organization. • Detailed oriented and accurate with strong proofreading, critical thinking, problem solving, ad organizational skills. • Strong organization and follow-through skills to execute work plans, prioritize work, coordinate multiple assignments and meet deadlines in a fast-paced, time sensitive, student-focused environment. • Strong interpersonal communication skills (both written and verbal), with the ability to build rapport and work effectively with diverse internal and external constituents. • Strong work ethic and character with a high degree or personal integrity to work and handle documents with the utmost discretion, maintain confidentiality and safeguard sensitive student and staff-specific information. • Proficiency using Microsoft Office programs, administrative and academic systems and programs, plus virtual meeting/conferencing and collaboration tools; website content management software a plus. • Keen interest to learn and grow professionally as part of a collaborative, multi-faceted team. CUNY TITLE OVERVIEW Supports projects, initiatives, and activities that impact an academic or administrative department. - Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information. - Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software. - Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections. - Conducts internet and/or database research and performs basic systems queries to locate information related to department activities. - Maintains department fiscal plans and budgets; assists in budget administration and invoice processing. - Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department. - May supervise office staff and student workers. - Performs related duties as assigned. Job Title Name: Administrative Coordinator CUNY TITLE Assistant to HEO FLSA Non-exempt COMPENSATION AND BENEFITS Salary commensurate with education and experience: $66,507.00-$72,236.00 CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world. HOW TO APPLY If you are viewing this job posting externally, please apply as follows: • Go to https://cuny.jobs • Search for Job Opening ID number: 31854 • Click on the "Apply Now" button and follow the instructions. Applications, including the following must be uploaded to the CUNYFirst job application website: • Cover Letter • Resume CLOSING DATE The position will close on April 1st, 2026 JOB SEARCH CATEGORY CUNY Job Posting: Managerial/Professional EQUAL EMPLOYMENT OPPORTUNITY CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID: 31854 Location: Bronx Community College