Chair Assistant

About the Role

Title: Chair Assistant

Location: Massey Campus (Ft. Pierce)

Part time

Job Description:

Are you a detail-oriented professional who enjoys providing behind-the-scenes support in a fast-paced academic environment? Indian River State College is seeking a Chair Assistant to provide clerical and administrative support to Department Chair(s) within the College.

In this role, you’ll assist with day-to-day operations, including preparing meeting materials, supporting adjunct instructors, coordinating textbook orders, and ensuring smooth departmental communication.

If you're ready to support student success by helping our faculty and departments stay organized and efficient, apply today!

About Us

Indian River State College is a leading public institution located on Florida’s Treasure Coast, serving students across multiple campuses in four counties. We are dedicated to academic excellence, innovation, and community engagement, offering associate and bachelor’s degrees, workforce training, and continuing education programs.

At The River, we believe every student’s and employee’s story matters. We value the different perspectives, experiences, and talents that come together on our campuses, creating a learning environment and workplace that’s supportive, inclusive, and inspiring. With flexible options online, on campus, and hybrid, we design learning experiences that meet students where they are and prepare them for real-world success. Programs like the Promise Program open doors by providing eligible students with tuition-free access, ensuring every learner has the opportunity to thrive.

Why Join the River

When you join Indian River State College, you become part of a forward-thinking and supportive community where your work truly matters. Your role is more than a job; it’s an opportunity to shape the future, uplift students, and be part of a mission-driven college that is changing lives every day.

JOB SUMMARY:

Under direct supervision, of the Dean, this position provides clerical assistance to the assigned Department Chair(s) for the College. Duties include disseminating information to departmental employees as assigned by the Department Chair(s); assisting Department Chair(s) in performing tasks; and providing general clerical support.

SPECIFIC DUTIES AND RESPONSIBILITIES:

• Submits departmental meeting agendas and summaries to Department Chair(s).

• Orders supplies and equipment for the Department Chairs as requested; initiates requisitions.

• Assists the Department Chairs in preparing new and returning Adjunct Instructors with syllabi, textbooks, software, and systems as requested.

• Assists the Department Chairs in the coordination and ordering of textbooks.

• Assists the Department Chairs in the coordination of Advisory Committees.

• Files, copies, types, and completes data entry for Department Chairs as requested.

• Answers telephones.

• Completes all other duties and responsibilities as assigned.

QUALIFICATIONS, KNOWLEDGE AND SKILL REQUIREMENTS:

• Associate degree;  two (2) years of related work experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

• Office Administrations Certificate from Indian River State College desired.

• Knowledge of basic office functions and equipment.

• Knowledge of telephone etiquette.

• Skill in organizing, typing, word processing, data entry, filing, scheduling, and managing time.

• Skill in delivering customer service.

• Skill in working with Microsoft Office and Windows based applications.

• Ability to be accurate and detailed oriented, flexible, use good judgement, multi-task, be people oriented, handle varying deadlines, be self-motivated, interact with the public, and work independently as well as with others.

PHYSICAL DEMANDS:

This position classifies the physical exertion requirements as sedentary work involving lifting no more than 10 pounds at a time and occasionally lifting or carrying articles like docket files, ledgers, and small tools. Although a sedentary job is defined as one which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties. Jobs are sedentary if walking and standing are required occasionally, and other sedentary criteria are met.

Classification

Staff

Supervisory

No

FLSA Exempt

No

Employment Type

Regular

Compensation and Application Deadline

Pay range starts at: $15.45/hour. All salary calculations start at the minimum salary and will be based on candidate's education and experience. Open until filled.