Communications Assistant

About the Role

Communications Assistant

Fully Remote • PETA

Job Type

Full-time

Description

Position Objective:

To support the PETA communications team in its efforts to do outreach and generate celebrity/influencer support and media coverage for PETA and PETA Latino campaigns 

Primary Responsibilities and Duties:

• Support the Communications team’s work by assisting with various administrative tasks such as filing, form submission, research, financial reporting, invoice processing, booking travel, and other tasks assigned by the supervisor

• Draft meeting agendas, attend meetings, and take, distribute, and file detailed meeting notes 

• Help the Communications team stay organized by adding tasks to our organizational systems such as Asana 

• Assist with the organization of celebrity/influencer projects, including photo shoots and the production and editing of print, radio, and TV commercials, as well as social media campaigns

• Track PETA's celebrity supporters, award show nominee announcements and winners, tours, and details of celebrity events

• Stay up to date on celebrity culture. Track celebrity news, musical tours and birthdays as well as organize monthly birthday greetings 

• Keep thorough and accurate records of celebrity correspondence and photoshoots 

• Coordinate celebrity and media mailings, giftings, sending thank you/condolence/holiday cards, etc. 

• Research opportunities for outreach through media, events, campaigning, and celebrity/social media influencer channels

• Draft letters and notes to celebrities and the media, and other writing assignments assigned by the supervisor

• Take charge of maintaining detailed records including public figures who support PETA’s work, interactions with celebrities/influencers and members of the media, and news releases and media hits

• Create, update, and organize department lists and records

• Keep track of and report on the Communications team’s accomplishments 

• Finally, you'll be assisting the PETA and PETA Latino communications staff with other responsibilities as assigned 

Requirements

• Minimum of one year of experience in a fast-paced office setting 

• Excellent organizational and time-management skills, and attention to detail

• Proficiency with Microsoft Office, including Excel, Word, and Outlook as well as a willingness to learn new software 

• Interest in and knowledge of celebrity culture required 

• Proficiency in Spanish is a plus!

• Working with high-profile individuals requires the ability to be honest, reliable, and discreet, so you must have the ability to maintain and handle confidentiality with discretion and integrity 

• You're going to be communicating with the public, reporters, celebrities/influencers, publicity firms, stylists, and more, so the ability to deal with a variety of people in a professional manner will be essential

• We need a strategic thinker who can conduct research and work both independently and with the team to maximize the reach of our campaigns for animals

• Many people say that they "thrive under pressure," but this position has no shortage of tight deadlines, so you must really be able to crank out high-quality work within short timeframes

• You’ll be working with the press and celebrities, so a professional appearance is required

• Naturally, you'd need to be committed to the objectives of the organization, and living a vegan lifestyle would be a part of this

• Must be at least 21 years of age and have a valid U.S. driver's license, a minimum of three years of driving experience, and a satisfactory driving record  

The hourly pay range for this position is $15.45 - $21.65 per hour. The ultimate hourly pay within this range that will be offered to a qualified candidate will be determined based on the candidate’s experience and the cost of living in the area in which the candidate will live and work.