Corporate Board Secretary

About the Role

Corporate Board Secretary

Full Time

Professionals

Humble, TX, US

Requisition ID: 1412

Position Summary:

This hybrid role provides administrative support to executive leadership while delivering paralegal services to the legal department. Responsibilities include managing executive schedules, coordinating board and regulatory documentation, handling legal requests, and assisting with compliance and special projects.  

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

1. Support Legal Team: Assist in corporate governance, compliance, and transactional matters, including managing corporate records and preparing legal documents. 

2. Legal Document Review: Review contracts, agreements, and other legal documents to ensure compliance with laws and regulations. Maintains a proficient knowledge of all applicable banking rules and regulations.

3. Conduct Legal Research: Perform legal research and analysis on relevant laws and precedents to support corporate actions. 

4. Board Reporting and Corporate Records: Organize and maintain corporate records, such as meeting minutes and shareholder information. Assists with preparing board of director materials for monthly board meetings and ad-hoc meetings as needed. 

5. Executive Office and Suite Management:  Greet visitors to the executive suite when a candidate/customer is on-site.  Order catering for board and professional meetings. 

6. CEO Support: Manage and assist with CEO’s travel, scheduling, expense reports and other duties, as needed.

7. Special Initiative/Project Support: Assumes responsibility for special projects, gathers data and prepares reports for senior or executive management, audits and other personnel.

8. Executive Support: Support executive management with regulatory relations support, which will include coordinating document requests from federal and state examiners, coordinating meetings, taking the lead on any follow-ups from internal or external personnel.  

Supervisory Responsibility:

This position has no supervisory responsibilities. 

Position Type:

This is a full-time, exempt position.  Typical work hours are Monday through Friday, 8:00am to 5:00pm.   

Work Environment:

This job operates in a professional office environment. This position uses office equipment such as computers, phones, copy and fax machines, calculators, filing cabinets and printers.   

Physical Demands:

This position will be responsible for writing, typing, speaking, listening, lifting (up to 50 pounds), driving, carrying, seeing (such as close, color and peripheral vision, depth perception and adjusted focus), sitting, pulling, walking, standing, squatting, kneeling and reaching.                                                                                                                                                                        

Mental Demands:

The incumbent in this position must be able to accommodate to reading documents or instruments, detailed work, problem solving, customer contact, reasoning, math, language, presentations, verbal and written communication, analytical reasoning, stress, multiple concurrent tasks and constant interruptions.  

Education and Experience: 

• Bachelor’s degree from an accredited 4-year college or university; or 5+ years of related experience and/or training; or the equivalent combination of education and experience. 

• Certified Paralegal certification or more than 2 years prior experience as a paralegal is strongly preferred

• More than 2 years Financial industry experience.

• Knowledge of Bank administration, lending and operations products and services; related state and federal laws and regulations, and other Bank operational policies and procedures preferred.

• Familiarity with tools such as Microsoft Project, Excel, SharePoint, MS Teams or similar platforms for tracking progress, managing tasks, and collaborating with team members.

• Ability to read, analyze and interpret general business periodicals, professional journals, and technical procedures.

• Current driver’s license and a vehicle with appropriate insurance coverage if required to drive in the course of performing assigned duties and responsibilities.