Corporate Paralegal

About the Role

Corporate Paralegal

locations

New York, NY

time type

Full time

job requisition id

R100117276

Job Title: Corporate Paralegal
Reports To: Chief Legal Officer
Location: NYC or Frisco, TX
FLSA Status: Exempt

THE ROLE

We are seeking a highly organized, detail-oriented, and proactive Corporate Paralegal / Legal Administrator to join our Legal Department. This role supports a broad range of corporate legal functions— including contract management, corporate governance, compliance, legal entity administration, and basic subpoena and litigation support—within a dynamic, event-driven business in the live entertainment and sports industry. The ideal candidate has excellent communication skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment while maintaining exceptional accuracy and professionalism.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Contract lifecycle management: Manage intake, routing, workflow tracking, and execution for vendor agreements, NDAs, service contracts, sponsorships, marketing and talent agreements, production and venue agreements, and leases.

• Contract resources and reporting: Prepare and maintain contract summaries, playbooks, templates, clause libraries, and a central contract repository/CLM database; monitor key dates, renewals, and obligations.

• Corporate governance: Assist with board and committee meeting materials, agendas, minutes, resolutions, written consents, and organizational documents.

• Entity management: Maintain corporate records (minute books, director/officer slates, entity charts) and internal databases; coordinate with tax and finance on entity updates and structuring changes.

• Filings and registrations: Manage entity formations, foreign qualifications, annual reports, DBAs, state and local registrations, permits, and licensing compliance.

• Regulatory, financial, and KYC support: Prepare and coordinate KYC/AML documentation, officer attestations, secretary certificates, good-standing certificates, and certificates of insurance requests.

• Subpoena and litigation support: Coordinate responses to third-party subpoenas and records requests; facilitate service of process; assist with legal hold notices, custodian outreach, and collection of business records; liaise with outside counsel and internal stakeholders; track deadlines, productions, and basic discovery tasks.

• RFP and cross-functional support: Assist with RFP responses and due diligence; collaborate with tax, finance, accounting, procurement, HR, IT, and operations on corporate and contractual matters.

• Templates and version control: Consolidate and maintain legal templates; manage version control, document naming conventions, and controlled distribution.

• Information requests: Respond to internal and external requests for legal documentation, corporate information, and notarizations/apostilles as needed.

• Project and administrative support: Support special projects, process improvements, calendaring, e-billing/vendor onboarding, and other administrative functions of the Legal Department.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• Bachelor’s degree and/or Paralegal Certificate preferred.

• Equivalent professional experience may be considered in lieu of formal education

• 3–7 years of corporate paralegal or legal administrative experience, preferably in an in-house legal department or law firm; prior experience in live entertainment, sports, media, or hospitality is a plus.

• Strong understanding of corporate law and governance, contract administration, and compliance processes; familiarity with records retention and discovery best practices

Skills and Abilities

• Exceptional attention to detail and organization; ability to prioritize and manage multiple deadlines and stakeholders; strong writing, proofreading, and verbal communication skills; sound judgment and problem-solving abilities.

• Proficiency with Microsoft Office (Word, Excel, PowerPoint); experience with CLM/contract management systems and e-signature platforms; familiarity with e-billing/matter management and basic e-discovery tools; exposure to AI-assisted contract review platforms is a plus.

• High level of discretion and integrity in handling confidential information; strong client-service orientation suitable for both internal stakeholders and external partners.

• Self-starter who can work independently and collaboratively within a small, high-performing team; flexible and responsive in a dynamic, event-driven environment

COMPENSATION

Competitive salary between $110,000-$115,000, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.

WORKING CONDITIONS

Location: New York City (Hybrid Schedule: 3–4 days in-office per week)