Development Coordinator

About the Role

Development Coordinator

Default: Location : LocationUS-CA-Oakland

Requisition ID

2025-16581

Job Category

Administrative Support

Position Type

Full Time

Overview

The American Heart Association has an excellent opportunity for a Development Coordinator to join our Bay Area Division based in Oakland, CA.

This is an office-based role that requires on-site presence three days per week, with occasional additional days as needed.

As an integral member of the team, the Development Coordinator advances our lifesaving mission through the planning, coordination, and implementation of fundraising campaigns with a primary focus on Heart Ball and Research Roundtable. Through detailed data management, administrative and logistics coordination, organization, and planning, help us create outstanding experiences and make an extraordinary impact on the health and wellbeing of our communities.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

Responsibilities

Provides a wide variety of skilled logistical, administrative, clerical and data management support to assigned core markets, ensuring all programs and office functions run efficiently. Ensures a high quality of service is provided to all staff, volunteers, and other external and internal customers.

Procures necessary resources and may solicit in-kind donations. May recruit, manage, and engage with event volunteers.

Processes invoices for payment, conducts research as assigned, organizes and orders event supplies, maintains inventory tracker. May assist with event set-up and tear-down.

Manages customer and campaign information utilizing American Heart Association systems accurately, timely and completely in accordance with established guidelines.

Creates correspondence and event collateral with precise attention to detail.

Responsible for accurate, timely processing of donations in accordance with established requirements and standards.

Proactively ensures timely communication with internal and external partners and customers, supporting collaboration in account management and activities to achieve shared goals.

Qualifications

Three (3) years of relevant experience that includes:

Ability to manage multiple projects simultaneously and meet specified timelines.

Administrative expertise with complex clerical responsibilities and data management.

Effective oral and written communication skills

Effective interpersonal skills with demonstrated ability to develop collaborative working relationships internally and externally.

Ability to organize, plan and execute corporate events, both in-persona and digital experiences.

Proficiency in Microsoft Office applications.

Compensation & Benefits

Expected pay range will be $26.30 per hour to $33.00 per hour. Pay is commensurate with experience; geographic differentials to the pay range may apply. The American Heart Association reserves the right to pay more or less than the posted range.

The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.

Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.

Performance and Recognition – You are rewarded for achieving success through annual salary planning and incentive programs; eligibility for an incentive program is based on the type of position.

Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.

Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.

Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.

Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.