Editorial Coordinator - State of South Carolina

About the Role

Title: Administrative Coordinator for Agency Operations

Agency Specific Application Procedures:

All applicants must apply online. Please complete the State application to include all current and previous work history and education. A resume will not be accepted nor reviewed in lieu of a completed State application. If supplemental questions are listed, they are considered part of your official application and must be completed.

Veteran Preference Statement

South Carolina is making our Veterans a priority for employment in state agencies and institutions.

• Description

• Benefits

• Questions

Job Responsibilities

The SC Department of Agriculture is looking for a top-notch Administrative Coordinator! Do you excel at customer service over the phone and email? Do you like to conduct research on various topics? Are you a master proof-reader? Are you looking for an environment where no two days are alike? Then this position is for you! In this role, you will:

• Serve as the front-line manager of the South Carolina Agricultural Tax Exemption (SCATE) team by answering calls and emails from customers for new applications, card renewals, and information updates.

• Send monthly renewal emails to SCATE cardholders.

• Monitor and order supplies for printing and mailing SCATE Cards.

• Facilitate SCATE webpage and application updates with the program software platform provider.

• Coordinate the monthly schedule and provide training for staff that assist with SCATE calls and emails.

• Provide administrative support for the Deputy Commissioner for Agency Operations, Finance and Administration Department, Information Technology (IT) Department, and the Commissioner's Office.

• Organize and maintain records and files, such as asset inventory.

• Coordinate surplus and recycling of IT equipment.

• Perform some tasks for new employee onboarding, like communicating phone numbers and email addresses to Finance and Administration for ordering business cards.

• Complete travel requests, reservations, and reimbursements.

• Proofread print and electronic materials.

• Assemble and distribute the weekly schedule for Division staff.

• Prepare financial requisitions, goods receipts, and scan documents for payments and receivables.

• Serve as the team leader for the main phone line by answering main line phone on assigned days and creating main line phone schedule.

• Review and distribute incoming mail and other correspondence to the correct staff.

• Respond to general information requests that come in via the agency website.

• Attend assorted agricultural meetings and serve as recorder of minutes.

• Assist with media inquiries, Outlook calendar updates, detailed records, mass mailings, meeting preparation, and project execution.

• Maintain and update written procedures and practices in a desk manual for this position.

BENEFITS

• Generous State benefits to include retirement, health, vision, dental and life insurance.

• Premium for BCBS State Standard Plan for employee only coverage is less than $100/month!

• Premium for BCBS State Standard Plan for full family coverage is only $307/month!

• 13 paid holidays; generous annual and sick leave accruals.

• Up to 6 weeks paid parental leave.

• Employee Assistance Program 

• Free counseling sessions for employees and household members 

• Free Life Management Services (legal, financial, and more)

Minimum and Additional Requirements

• Bachelors degree and a minimum of five (5) years administrative or office experience or an Associates degree and a minimum of seven (7) years administrative or office experience.

• Valid drivers license and ability to operate a vehicle.

Preferred Qualifications

• Knowledge of governmental, fiscal and personnel procedures, practices and policies.

• Strong writing, proofreading and editing skills.

• Working knowledge of the agriculture industry.

Additional Comments

• High degree of professionalism is expected.

• Proficiency in MS Word, MS Excel, MS Publisher, MS Power Point, Outlook email, and Outlook calendar.

• Excellent use of oral and written communication skills; proper grammar.

• Exemplary attention to detail and accuracy.

• Periodic overnight travel required.

• Must be able to attend occasional evening and weekend meetings/events.

• Position is based in the Wade Hampton building on the Statehouse grounds. This is not a remote position, but employee may be eligible for one remote day per week after probationary period.

Benefits for State Employees

The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits

Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits

State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits

State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.

n part. No promises or assurances, whether written or oral, which are contrary to or inconsistent with the terms of this paragraph create any contract of employment.