Events Bookkeeper, Contract Administrator

About the Role

Title: Part-Time Events Bookkeeper, Contract Administrator

Location: Los Angeles United States

Job Description:

Hybrid

Events - THE BEEHIVE

Part time

JOB SUMMARY
The Part-Time Events Bookkeeper & Contracts Administrator will play a critical role in managing financial transactions and contract administration for events hosted at The Beehive. This position requires exceptional organizational skills, financial accuracy, and proficiency in Excel, as well as a proactive approach to managing contracts and payments.

 PAY RATE: $25 PER HOUR

WEEKLY HOURS: 20-25 HOURS PER WEEK

 ABOUT THE COMPANY

SoLa Impact is an award-winning social impact, development, and investment company focused exclusively on creating high-quality affordable housing. Over the last several years, we have raised almost $500 million in equity --- allowing us to deploy well over $1.5 billion – toward addressing the housing crisis in Los Angeles and throughout Southern California. Founded with the belief that smart investment can drive socioeconomic change,  focuses on creating sustainable, dignified living environments that empower residents and uplift neighborhoods. Only five years after starting its first ground-up project, SoLa Impact was recognized as the 16th largest developer in the nation, and the largest developer based in California by the . 

As part of SoLa Impact's broader mission to create social and economic opportunities, our innovative co-working and entrepreneurship hub  serves as a catalyst for change, empowering local entrepreneurs to build sustainable businesses and contribute to the revitalization of their neighborhoods. At SoLa Impact, we believe that socioeconomic advancement is a right, not a privilege, and we are committed to making this vision a reality. Join us and be part of a high-achieving team that not only focuses on building affordable housing, but creating opportunities and hope for a better future for all.

 ESSENTIAL DUTIES

• Maintain accurate financial records of event-related transactions, including purchases and receipts

• Generate and track invoices, receipts, and payments, ensuring timely follow-ups on overdue payments

• Monitor internal costs for third-party services and rentals, aligning them with contract budgets

• Establish direct line of communication with Accounting Dept. to ensure financials are aligned between Events and Accounting on a regular basis

• Prepare and analyze Excel reports detailing the financial status of events, including payments received and outstanding balances

• Identify trends in event-related spending, billing, and revenue collection; generate relevant financial reports

• Organize, file, and maintain event contracts within the department’s shared Google Drive

• Ensure invoicing and billing compliance with client contract terms

• Remain available for urgent financial inquiries on weekends related to deposits, invoices, and contracts

• Primarily remote, with in-office attendance required once per week or as directed by management

Requirements

EDUCATION & EXPERIENCE

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred

• Minimum of 2-4 years of experience in bookkeeping, financial administration, or contract management

• Experience in event management, hospitality, or a related industry is a plus

• Prior experience working with a small team or startup environment is beneficial

 SKILLS & ABILITIES

• Advanced Excel proficiency (90% of tasks require Excel usage)

• Strong knowledge and prior experience with DocuSign, PayPal, Bill.com, and other online payment platforms

• Experience with invoicing and billing processes

• Basic accounting experience preferred; ability to perform accurate calculations and draw logical conclusions

• Strong communication and relationship management skills

• Exceptional attention to detail and ability to follow up on assigned tasks

• Thrives in a fast-paced, small-team environment and demonstrates a strong team-player mentality

• Flexibility in schedule to address urgent inquiries outside of standard work hours

 Benefits

SoLa Impact offers a comprehensive benefits package that includes paid vacation, medical, dental, vision, and life insurance, as well as pet insurance, sick leave, 10 paid holidays, and bereavement days. This package is designed to provide employees with a range of important benefits that help to support their physical and emotional well-being, while also providing financial protection and peace of mind.

At SoLa Impact, we believe the work environment, culture, and the opportunity to learn and grow are key elements when considering a new job. We are just the right size to provide the resources and support you need without the bureaucracy of a large corporate environment. We foster a family-friendly and supportive workplace, collaborative and employee-focused with an emphasis on quality, integrity, trust, and accountability. We are looking to bring someone on board as soon as possible. We provide a rewarding and challenging environment. We expect a lot, but give a lot in return. Strongly prefer candidates local to Los Angeles as no relocation assistance will be provided. All qualified candidates will be contacted directly.

SoLa Impact is an Equal Opportunity Employer. SoLa does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.