Executive Assistant

About the Role

Executive Assistant

Hybrid

Administration

Full time

Maitland, Florida, United States

Orlando, Florida, United States

Description

About AssistRx: 

Voted Top Work Places 3 years in a row, AssistRx understands that the key to success is our fantastic team members. AssistRx has engineered the perfect blend of technology and talent to deliver best in class results. We believe that access to specialty therapies transforms lives and is achieved through the powerful combination of our people and technology. Want to know more? Follow us on  to find out how our team members are #TransformingLives.

The Executive Assistant provides high-level administrative support to company executives. This position is responsible for managing calendars, coordinating meetings and travel, handling communications, and ensuring smooth operations across the executive’s areas of responsibility. The ideal candidate is organized, discreet, and proactive, with the ability to manage multiple priorities in a fast-paced environment.

On-Site Requirement: This is a hybrid position requiring on-site three days per week at either our Maitland or SouthPark Orlando office locations.

Core Administrative Support

• Manage executive calendars, including scheduling meetings, appointments, and travel

• Coordinate logistics for internal and external meetings

• Screen and prioritize incoming communications (emails, calls, and messages)

• Prepare documents, reports, and presentations for meetings and executive briefings

• Handle complex travel arrangements, including flights, accommodations, and itineraries, and process expense reports

Communication & Liaison

• Act as the primary liaison between the executive and internal or external stakeholders

• Draft, review, and send communications on behalf of the executive

• Facilitate communication between the executive, departments, and leadership teams

Operational & Project Support

• Track key tasks, timelines, and deliverables to support project management

• Assist with preparing leadership reports and data summaries

• Provide administrative support for HR or finance-related processes (e.g., approvals, onboarding, vendor coordination)

Office & Team Support

• Onboard new team members or interns supporting the executive’s area

• Manage executive’s contact lists and CRM systems

• Support executive’s team with other general administrative tasks

• Performs other related duties as assigned by management

Requirements

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred

• 5+ years of administrative experience supporting executive-level leadership

• Proficiency in Microsoft Office Suite and Google Workspace

• Excellent written and verbal communication skills

• Strong organizational skills and attention to detail

• Ability to handle confidential information with discretion

Benefits

Want to learn more about what employee benefits AssistRx offers? Here are some additional benefits that our employees enjoy!

• Medical, dental, vision, life, & short-term disability insurance

• Teledoc services for those enrolled in medical insurance

• Supportive, progressive, fast-paced environment

• Competitive pay structure

• Matching 401(k) with immediate vesting

• Legal insurance

Wondering how we recognize our employees for delivering best in class results? Here are some of the awards that our employees receive throughout the year!

• #TransformingLives Honor: This quarterly award program is a peer to peer honor that recognizes and highlights some of the amazing ways that our team members are transforming lives for patients on a daily basis.

• Values Award: This quarterly award program recognizes individuals who exhibit one, or many, of our core company values; Excellence, Winning, Respect, Inspiration, and Teamwork.

• Vision Award: This annual award program recognizes an individual who has gone above and beyond to support the AssistRx vision to transform lives through access to therapy.

• AssistRx, Inc. is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, religion, color, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or other non-merit based factors, or any other protected categories protected by federal, state, or local laws.

• All offers of employment with AssistRx are conditional based on the successful completion of a pre-employment background check.

• In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. Sponsorship and/or work authorization is not available for this position.

• AssistRx does not accept unsolicited resumes from search firms or any other vendor services. Any unsolicited resumes will be considered property of AssistRx and no fee will be paid in the event of a hire.