Executive Assistant (Legends Hospitality LLC)

About the Role

Executive Assistant

Dallas, TX

Full time

R100118414

POSITION:         Executive Assistant

DEPARTMENT:  Executive Office

REPORTS TO:    President, Hospitality

FLSA STATUS:   Salaried, Exempt

LEGENDS GLOBAL

Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach.

Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component — feasibility & consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking — of world-class live events and venues.

The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career.

Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sound like a winning formula for you? Join us!

THE ROLE

We are seeking a highly organized, proactive, and polished Executive Assistant to provide high-level administrative support to the President of Hospitality.

The ideal candidate is a resourceful self-starter with strong executive presence, exceptional communication skills, and the ability to thrive in a fast-paced, dynamic environment. This role requires sound judgment, discretion, and a proactive approach to anticipating needs while effectively managing competing priorities.

Essential Duties and Responsibilities

• Manage complex and dynamic calendars, prioritizing scheduling needs to ensure seamless daily operations.

• Coordinate all travel arrangements (primarily domestic), proactively anticipating logistics and resolving potential conflicts.

• Prepare and process expense reports, ensuring timely reconciliation and accurate documentation.

• Organize and support meetings, including scheduling, logistics, agenda preparation, materials coordination, and follow-up on action items.

• Serve as a key liaison between executive leadership, internal departments, clients, team owners, and external partners.

• Support the President of Hospitality and leadership team through coordination of complex scheduling and travel logistics, providing additional administrative support to direct reports as needed while maintaining primary focus on executive-level priorities.

• Facilitate coordination and communication across the broader team, partnering closely with other Executive Assistants as needed.

• Assist with departmental initiatives, team offsites, major events, and occasional support at high-profile engagements (e.g., Super Bowl).

• Maintain strict confidentiality and handle sensitive information with the highest level of professionalism and discretion.

• Support special projects and provide operational and administrative oversight as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience          

• High school diploma required; Bachelor’s degree preferred.

• 3+ years of Executive Assistant or senior administrative support experience in a corporate, fast-paced environment.

Skills and Abilities  

• Exceptional written and verbal communication skills and strong executive presence.

• Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word).

• Excellent organizational and time-management skills with the ability to manage multiple priorities.

• Strong interpersonal skills and a friendly, professional demeanor; able to build trust and strong relationships across all levels.

• Proven ability to maintain confidentiality and exercise sound judgment.

COMPENSATION

Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.

WORKING CONDITIONS

Location: Corporate Offices – Frisco, TX

This is a hybrid role requiring a minimum of three days onsite at the Frisco office, with additional in-office presence expected as needed to support executive travel and company events.

Travel: Ability to travel approximately 10–20%, primarily for occasional team offsites and major company events.