Executive Assistant (Quest Diagnostics)

About the Role

Title: Executive Assistant (Hybrid Opportunity)

Location: Tampa United States

Job Description:

The Executive Assistant provides administrative planning and support to the President of the Southeast Region and Customer Solutions. The role will be responsible for handling meeting schedules, travel arrangements, expense reporting, records management, training records, owing and managing team communication lists and groups, assisting with logistics for on and off-site meetings, and day to day office requests. In this position, working collaboratively with assistants throughout various departments / functions within and outside the Region is essential.

This position is hybrid (3 days in office) but may require additional days in office to assist with events and regional meetings.

Responsibilities:

• Ensure that administrative tasks are done in an effective and efficient manner.

• Screen and prioritize communications and opportunities from external and internal sources.

• Schedule meetings, appointments and maintain calendars.

• Arrange and prepare materials for staff and other meetings.

• Take notes and minutes in meetings.

• Prepare communications and documents, such as memos, emails, invoices and other correspondence.

• Assist leader with assigned projects.

• Create and run reports.

• Research and book travel arrangements.

• Complete expense reports.

• Respond to procedural requests.

• Understand organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed.

• Perform other duties as assigned to meet the business needs or customer requirements. This is not an exhaustive list of all duties and responsibilities, but rather a general description of work performed by the position.

Qualifications:

Required Work Experience:

5+ years of relevant administrative experience.

Knowledge:

• Proper telephone etiquette to handle inquiries.

• Calendar management

Skills:

• Excellent interpersonal and communication skills (oral and written) necessary to effectively interact with customers and co-workers.

• Intermediate to advanced computer skills in Microsoft Office (Outlook, Word, Excel, PowerPoint)

• Ability to multi-task and work in a fast-paced environment.

• Strong organizational skills

• Ability to analyze and solve problems.

• Ability to maintain professional and tactful manner in stressful situations

• Exhibit comfortable interaction with employees at all levels of the organization.

• Ability to handle a variety of situations independently without supervisor review.