Executive Assistant to CFO

About the Role

Title: Executive Assistant to CFO

Location: Melbourne VIC AU

Type: Full-time

Workplace: Hybrid remote

Job Description:

Make your mark in this exciting opportunity to work at Australia’s leading data centres.

Provide strategic and comprehensive administrative support to our Chief Financial Officer.

Join a dedicated, high-performing team with ample growth and development opportunities.

Role to be based in our Melbourne CBD office - hybrid (WFH) work options available.

As the Executive Assistant, you'll play a central role in providing exceptional administrative support to our Chief Financial Officer. This position goes beyond typical administration; involving meeting coordination, report and agenda preparation, complex calendar management, and regular domestic and international travel arrangements/associated logistics. Additionally, you'll be responsible for coordinating correspondence, maintaining a high-level of professionalism in interactions with key internal and external stakeholders. Viewed as a trusted right-hand, this position will act as a strategic partner to our CFO, allowing him to work efficiently and seamlessly.

Other responsibilities include:

Provide high-level administrative and secretarial support to our CFO, and wider finance team where applicable.

Manage complex calendars and arrange meetings both on a domestic and international scale.

Assist with agenda preparation, Board support, and associated meeting collateral.

Coordinate regular domestic and international travel arrangements (flights, accommodation, transport, other logistics).

Assist with email management and correspondence with key stakeholders.

Triage and advise our CFO on matters requiring attention, preparing relevant documentation accordingly.

Maintain accurate records, ensuring strong attention to detail in document management.

Support with office coordination, where required - becoming a trusted "go-to" person within the team.

What’s in it for you:

CDC offers excellent employment conditions and benefits such as:

CDC Academy - Mark your mark by enhancing your professional development with the CDC Academy. Enrol in specialised training courses that will help you develop skills and ensure you thrive in your chosen career.

CDC Day - An additional day of paid leave dedicated to nurturing your health and wellbeing.

Parental Leave - Inclusive and above legislative tenure of parental leave entitlements to help you start, grow and care for your family.

Volunteer Leave - Make a meaningful difference with 2 days of volunteering leave for any cause or charity of your choice.

Employment Assistance Program - Be confident that you and your family are supported with access to our comprehensive Employee Assistance Program.

CDC Social Events - CDC’s offers staff and their family’s inclusive events that nurtures relationships, connection and friendships across the business. CDC hosts BBQs, family picnics and community events, bringing together CDC staff in different settings.

About you:

This role is suited to a proactive, meticulous, and switched-on individual, with an eagerness to learn and support. Combining strong interpersonal skills with a knack for time management, and the ability to effectively prioritise; the successful candidate will be adjusted to working within a dynamic and fast-paced environment.

Demonstrated experience providing secretarial support to a Senior Leader (ideally C-Suite) from within an Executive Assistant or similar capacity.

Proficiency in MS Office suite (Word, Excel, Outlook, PowerPoint) and PDF edits.

Forward-thinking, self-starter, with the ability to confidently triage priorities, and use initiative to anticipate needs/find solutions.

Adaptable in nature, with a high-level of attention to detail across tasks.

Previous exposure to supporting an Executive within finance is a benefit, but not a requirement

Essential:

Australian Citizenship with ability to obtain and maintain a NV1 Security Clearance.