Executive Assistant to Cheif Executive Officer

About the Role

Title: Executive Assistant to CEO

Location: Remote - Germany, Italy, Spain, Portugal, Romania

Type: Full-time

Workplace: Fully remote

Job Description:

We’re looking for a highly organized, proactive, and emotionally intelligent Executive Assistant to the CEO. This role is pivotal in ensuring the CEO’s time, priorities, and strategic focus are optimized for maximum impact. You’ll act as a trusted partner - anticipating- anticipating needs, managing information flow, and creating order in a fast-moving environment.

This is not just about scheduling meetings - it’s about enabling the CEO to operate at their highest level.

YOUR RESPONSABILITIES

Executive Support & Coordination

• Manage and optimize the CEO’s calendar, inbox, travel, and priorities with sound judgment and discretion.

• Prepare agendas, briefings, summaries and follow-ups for internal and external meetings.

• Ensure the CEO is always well-prepared and informed.

• Serve as the main point of contact between the CEO and internal/external stakeholders, ensuring clear and timely communication.

• Support executive decision-making by gathering data, preparing presentations, and conducting background research.

Strategic Support

• Track strategic initiatives and ensure alignment across teams.

• Support the CEO in managing key projects, presentations, and communications.

• Gather insights and materials for decision-making - from board prep to investor updates.

• Operational Excellence

• Streamline workflows, systems, and information flow within the executive office.

• Help prioritize the CEO’s focus by managing competing demands and time-sensitive requests.

• Maintain confidentiality and professionalism in all matters.

Culture & Team Engagement

• Coordinate leadership offsites, company events, and executive communications.

• Act as a culture ambassador and bridge between the CEO and the wider organization.

Requirements

• Experienced Executive Assistant (7+ years) supporting C-level executives in a fast-paced, international environment (ideally tech, scale-up, or advertising industry).

• Exceptionally organized with a bias for action - you thrive on creating structure amidst ambiguity.

• Excellent communicator in English (German is a plus).

• Tech-savvy (Microsoft Workspace, Confluence, project tools).

• Comfortable adopting AI tools to enhance productivity and workflow.

• Trusted with sensitive information and capable of managing complex stakeholder relationships.

• A self-starter with emotional intelligence, curiosity, and a calm, solutions-oriented mindset.

• Able to enable executive effectiveness through proactive support and prioritization.

• Thrives in fast-paced settings.

• Assertive, comfortable challenging ideas and drive decisions.

Benefits

WHY US?

Join our amazing team in our mission to move digital localized advertisement forward and enjoy the freedom, camaraderie and perks of our fully remote operations.

OUR PERKS & BENEFITS

• A key role at the heart of a high-growth tech company.

• Exposure to strategic decision-making and leadership at the highest level.

• A culture that values autonomy, impact, and growth.

• Fully remote work environment and flexible hours with occasional trips.

• Competitive compensation and benefits.

Please note that you need to be residing in and hold a work permit of a country in the European Union to be considered for this role.