Family Resource Center Administrative Assistant

About the Role

Title: FAMILY RESOURCE CENTER ADMINISTRATIVE ASSISTANT

Location: Redwood City United States

Job Description:

AbilityPath is hiring for a Family Resource Center Administrative Assistant!

The FRC works with families of children with disabilities and service providers to support referrals, information, education, and parent to parent support.

This role will support our FRC Team to ensure we run smoothly and can serve families in our community

Compensation: $23-$24/hr

Schedule: part time 20 hours a week (*option for hybrid 3 days a week in office)

WHAT WE OFFER:

At AbilityPath, we support a well-rounded career experience with a focus on career development, collaboration, employee wellness, and employee recognition, including the below benefits and opportunities for staff:

• Up to 4 weeks of PTO

• 10 paid holidays*

• Comprehensive and affordable medical, dental, and vision benefits upon hire*

• 401(k) plan with employer match

• Performance bonuses

• Educational reimbursement benefit with ongoing professional development and growth opportunities

• Full-time staff only

WHAT WE VALUE:

• Passion for the mission

• Interest in working with children with intellectual and developmental disabilities

• Teamwork and collaboration

• Effective and open communication, thoughtfulness, and ability to adapt

• Shared commitment to DEI in creating a community where all members can represent themselves authentically

We strongly encourage BIPOC, LGBTQ+, disabled, and any multiply marginalized people to apply. AbilityPath is committed to recruiting and retaining diverse diversity among our staff teams.

ABOUT THE ROLE:

• Support the Family Resource Center by managing administrative systems, processing referrals, maintaining accurate tracking data, and helping keep day-to-day operations running smoothly.

• Assist with planning and coordinating in-person and virtual events-including workshops, support groups, and outreach activities-by preparing materials, handling logistics, and completing post-event data entry.

• Create, proofread, and edit flyers, newsletters, outreach materials, and other program communications in English (and Spanish if bilingual).

• Use Microsoft Office, Google Suite, Zoom, SurveyMonkey, Eventbrite, and other tools to support communication, data, and workflow needs while learning new systems as programs evolve.

• Collaborate closely with the FSS team and other departments, contributing to shared projects, maintaining organized materials, and supporting organization-wide initiatives with professionalism and a growth mindset.

EDUCATION AND WORK EXPERIENCE:

In our approach to inclusive hiring, we recognize that job qualifications within hiring policies have been used to exclude candidates from marginalized backgrounds. Below is a list of Education and Work Experience that would be helpful to have in this role, however, we encourage you to apply even if you may not meet all of the listed qualifications, as any combination of lived and learned education and experience can make you a successful candidate.

• Associate's accepted, Bachelor's preferred in applicable field

• Minimum of two (2) years of applicable work experience Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams, Outlook) and Google Suite.

• Strong organizational skills and attention to detail.

• Excellent written and verbal communication skills •

• Ability to use AI

• Understand how to manage and problem-solve Zoom

HIRING REQUIREMENTS:

• Valid California Driver's License/ID

• Clean Driving Record (if applicable)

• Proof of negative TB test results

• Verification of occupational physical clearance

• Pass a criminal fingerprint clearance

• 18 years of age or job permit clearance

PHYSICAL ACTIVITY:

Employees have the opportunity to share access needs during the interview process, upon hire, and ongoing throughout their employment. AbilityPath recognizes that each person has unique access needs and we are committed to an ongoing evaluation process to make our organization more accessible to meet the needs of our team members.

• Ability to sit/stand and keyboard

• Ability to lift at least 25 lbs.

• Ability to drive and travel locally