Legal Administrative Assistant – Commercial Litigation

About the Role

Title: Legal Administrative Assistant – Commercial Litigation- 3686313

Location: Irvine, California, United States

Job Description:

Salary/Payrate: 100-120K

Work Environment: Hybrid (3 days WFH)

Term: Fulltime

Bachelor’s degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets hired 

Job Description:

The ideal candidate will be responsible for…

• Prioritizing assignments and preparing often sensitive and detailed correspondence

• Preparing witness and trial binders, deposition preparation and logistics, receiving electronic filing notifications from courts for cases via Pacer accounts and court ECF accounts, and preparing exhibits for filings

• Interacting professionally with members of other departments and varied external contacts

• Scheduling appointments, making travel and/or meeting arrangements and maintaining business calendars as instructed

• Effectively establishing and maintaining well organized files, while managing the integrity of original client documents

• Providing general office coordination support for the Irvine office, including maintaining inventory and tidiness of common areas (such as the kitchen, conference rooms, and supply closets), answering the door, and greeting guests and visitors, handling incoming and outgoing mailings and deliveries, and assisting with printing, scanning, copying, and other basic office support tasks as needed

• Maintaining confidentiality, assuring work product is accurate and presented professionally and making efforts to foster a positive rapport with all internal and external contacts

The successful candidate will demonstrate…

• A minimum of 2 years experience within a law firm and/or professional services environment; experience working within a litigation practice required

• Knowledge of eFiling in all court systems; experience using Pacer accounts and court ECF accounts

• Advanced use of MS Word (including redlining, comparing documents, advanced formatting, TOA and TOC creation and manipulation, and embedded hyperlinks)

• Intermediate to advanced level skills using MS Office Suite; strong computer aptitude to use other programs (including Adobe, Best Authority, eFiling, DocuSign, PDF Essentials, various ERoom platforms, DropBox, etc.)

• Proficiency in the use of document management systems 

• Ability to efficiently proof and edit (using edit marks) non-routine correspondence, reports and tables for typographical errors and sentence structure

• High level of communication skills requiring social sensitivity and willingness to gain extensive knowledge of department procedures in order to communicate effectively with staff, management, attorneys, and clients

• A willingness to pitch in on general office upkeep and guest services as part of supporting a smooth-running Orange County office

• Ability to follow and convey instructions effectively with a high degree of courtesy and tact.