About the Role

Office Coordinator

Location:

Charlotte, North Carolina, United States

Sector:

Corporate Support

Work Type:

Direct Hire

Reference:

68804

THE TEAM YOU WILL BE JOINING

• Leading facilities and building services organization supporting commercial customers across North America.

• Large, privately held company with a significant national footprint and continued growth trajectory.

• Corporate headquarters located in the Charlotte area, supporting a network of regional operating businesses.

• Collaborative corporate environment where employees work closely with leadership and cross-functional teams. 

• Culture that values professionalism, customer service, accountability, and teamwork.

WHAT THEY OFFER YOU

• Hybrid schedule with remote flexibility on Mondays and Fridays

• Varied responsibilities across office coordination, administrative support, and customer service.

• Competitive compensation and comprehensive benefits package.

• Stable organization with long-term growth opportunities and the chance to make an immediate impact.

WHY THIS ROLE IS IMPORTANT

• Serves as the first point of contact for employees, visitors, and vendors, helping create a welcoming and professional office environment.

• Ensures the day-to-day operations of the corporate office run smoothly through coordination of supplies, vendors, mail services, and office resources.

• Provides hands-on support to maintain an organized, professional, and welcoming workplace, including meeting preparation, shared space upkeep, and general office coordination.

• Takes ownership of day-to-day office operations by managing supplies, coordinating catering and meeting logistics, maintaining conference rooms and common areas, and supporting the administrative needs that keep the office running smoothly.

THE BACKGROUND THAT FITS

• 1-2+ years of experience in office coordination, administrative support, reception, customer service, or related roles.

• Strong organizational and communication skills with a customer service mindset.

• Comfortable balancing administrative responsibilities with hands-on office support tasks.

• Proficient in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.

• Reliable, detail-oriented, and proactive with the ability to manage multiple priorities.

• Must be a North Carolina Notary Public or willing to obtain certification shortly after joining the organization.

• Experience handling confidential information and exercising sound judgment in a fast-paced business environment.

• Self-motivated, proactive professional who enjoys creating structure, solving problems, and keeping operations running smoothly.