Operations Administrator

About the Role

Title: Operations Administrator (Part-Time)

Location: New York NY US

Job Description:

$30 ‒ $30 Hourly

Sircle Media is a social media agency based in New York City that works with some of the best brands in the CPG & Beverage verticals. We focus on strategy, execution, content development and paid social media buying to help our clients win online and in-store. Founded in 2012, Sircle has spent the last decade + establishing itself as a best in class agency solution in these categories. We are constantly looking for highly motivated, growth-mindset oriented talent to work with us as we continue to expand our portfolio of clients.

Some Brands We Work With: Chomps, Catalina Crunch, Driscoll’s, Harvest Snaps, Health-Ade, Noosa, Ritter Sport, Rudi’s, Twinings USA, and many more.

Inclusion in Hiring

Sircle Media is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. Please consider applying for this role even if you do not meet 100% of the suggested requirements, and/or if you have gaps in your resume.

Description: 

We’re looking for a highly organized, systems-oriented Operations Administrator to support our growing remote team. This is a part-time role ideal for someone who thrives behind the scenes — building structure, maintaining order, and ensuring the operational engine runs smoothly.

If you love clean systems, clear processes, and making chaos disappear, this role is for you.

About the Role

The Operations Administrator will support day-to-day operational, HR, and administrative functions across the company. You will work closely with leadership to maintain internal systems, manage tools and subscriptions, coordinate equipment logistics, and support financial and contractor workflows.

This is a fully remote position, and part-time (20 hours) to start, with the possibility of more hours added in the future if the need exists and both parties desire.

Responsibilities 

• Operations & Systems Management 

• Manage and maintain company platform subscriptions (licensing, renewals, user access)

• Oversee equipment requests and shipment coordination for team members

• Organize and maintain shared drives and digital file structures

• Manage internal forms and documentation systems

• Assist with new client setup processes

• Support contract organization and tracking

• Ensure internal systems stay clean, organized, and up to date

• HR & Administrative Support

• Support employee onboarding logistics (email setup, account provisioning, system access)

• Assist with HR platform administration (PrismHR experience preferred)

• Maintain internal documentation and compliance records

• Finance & Contractor Support

• Support freelance contractor management and payment processing

• Assist with bookkeeping coordination (QuickBooks experience preferred)

• Track invoices and ensure timely payments

Qualifications

• 3+ years of office, HR, operations, or administrative experience required

• Strong organizational skills with high attention to detail

• Systems-oriented thinker who enjoys creating and maintaining structure

• Comfortable managing multiple workflows simultaneously

• Proactive and solution-focused

• Experience with QuickBooks preferred

• Experience with PrismHR preferred

• Strong written communication skills

• Ability to work independently in a remote environment

Our ideal candidate will:

• Love checklists and clean dashboards

• Notice when something is out of place

• Naturally think in systems and process improvements

• Enjoy supporting others and making their jobs easier

• Thrive in a role where reliability and follow-through matter

Schedule

• Part-time (hours flexible; to be discussed)

• Fully remote

Compensation

• $30/hour

• Love checklists and clean dashboards

• Notice when something is out of place

• Naturally think in systems and process improvements

• Enjoy supporting others and making their jobs easier

• Thrive in a role where reliability and follow-through matter

Schedule

• Part-time (hours flexible; to be discussed)

• Fully remote