About the Role

Operations Assistant

Lima, Peru, Hybrid, Remote

About the Role

Responsibilities include, but are not limited to:

Operations & Administration:

• Support daily administrative tasks, including document management, contract filing, and basic purchasing.

• Maintain and update the local vendor database; request quotes, compare options, and coordinate services as needed.

• Receive, organize, and process vendor invoices; coordinate with Finance for approvals and timely payments.

• Track office-related expenses and subscriptions, ensuring renewals and invoices are correctly documented.

• Coordinate logistics for meetings, internal events, trainings, and international visits.

• Assist in preparing simple operational reports and tracking internal workflows.

Vendor & Facilities Coordination:

• Serve as the point of contact for vendors, coordinating issue resolution, service schedules, and contract updates with vendors.

• Monitor service quality and escalate issues to management as needed.

Office Support:

• Support HR with administrative tasks like documentation, coworking/vendors coordination, inventory, office supplies, and general requests.

• Coordinate delivery, maintenance and replacement of laptops, accessories, and software licenses with the local IT and procurement teams.

• Escalate technical issues to IT teams or external vendors and ensure follow-up.

Compliance:

• Support operational compliance by maintaining updated internal documentation and following global/local processes.

• Assist in internal or vendor-related audits by gathering non-confidential files and administrative records.

• Keep office documentation organized and easily accessible.

Requirements

• 1–2 years of experience in operations, administration, or office support roles.

• Proficiency in Excel/Google Sheets, document management tools, and ticketing systems.

• Experience in startup, tech, or healthcare environments is a plus.

• Strong organizational skills and high attention to detail.

• Ability to prioritize and manage multiple tasks at once.

• Ownership mindset and high level of reliability.

• Fluency in English (C1) and excellent written and verbal communication skills.

Our Benefits

In addition to competitive salaries, this role includes:

• Formal employment (“Planilla”) under a Peruvian entity — all legal benefits in soles (CTS, Gratificaciones, etc.).

• Full-time schedule: Monday–Friday, 9am–6pm.

• Unlimited vacation days 🏖️ — yes, we mean it!

• EPS healthcare (Rimac) covered 100%.

• Oncology insurance (Rimac) covered 100%.

• AFP retirement plan.

• Coworking access in Miraflores, Lima — with free beverages, talks, bicycle parking, and amazing city views.

• Company laptop and tools provided.