Operations Financial Specialist

About the Role

Title: OPS FINANCIAL SPECIALIST - 37950216

Location: TALLAHASSEE, FL, US, 32399

Workplace: Part Time Onsite

Department: Other

Job Description:

Requisition No: 884371 

Agency: Environmental Protection

 Pay Plan: Temp

Position Number: 37950216 

Salary:  $24.32 - $29.50 per hour (commensurate based on experience) 

Total Compensation Estimator Tool

Position Overview and Responsibilities:

FINANCIAL SPECIALIST (37950216)

Office of Water Policy & Ecosystems Restoration (OWPER)

The position serves as the Funding Support Specialist for the Everglades Restoration Projects and reports to the Senior Program Analyst. The primary responsibilities of this position are to facilitate the processing, tracking, and file management for the Everglades funding support programs. This position will review, log, and submit for processing invoices received from the South Florida Water Management District (SFWMD) for Everglades Restoration Projects to ensure compliance with State of Florida purchasing guidelines, facilitate reimbursement, and assist in generating reports for stakeholders. The incumbent will be required to work 40-hour work weeks, Monday through Friday, and be present for work between the core hours of 9AM – 3PM.

The Financial Specialist assists the Senior Program Analyst in the management of the Save Our Everglades Trust Fund (SOETF), Land Acquisition Trust Fund (LATF), and other legislative appropriations associated with the Comprehensive Everglades Restoration Plan (CERP), Everglades Forever Act (EFA), and Northern Everglades and Estuary Protection Program (NEEPP) restoration projects.

This position will review, monitor, track (long term) and process invoices related to Everglades restoration projects.  This position requires coordination of activities associated with funding and disbursements from the SOETF, LATF, and General Revenue funds to the SFWMD. This position assists in updating and maintaining tracking databases and the processing and filing of invoices both electronically and hard copy. This position requires participation in meetings and other activities with Federal, State, and local agency staff regarding CERP, EFA, NEEPP, and other related restoration activities utilizing OWPER project funds. This position effectively coordinates with internal and external agency staff to facilitate communication and ensure timely review and approval of invoices. 

This position may serve as a grant manager who develops and manages grant agreements and contract documents. Will track and report on deliverables, deadlines, and process invoices. Required to maintain and update databases or specific software programs, along with organizing and maintaining agreement files. Will provide updates on fund disbursements and track balances. Performs editorial and quality assurance review of outgoing grant/contract-related documents.

This position also assists in the editing of legislative budget requests and bill analysis documents as needed and attends workshops and training, as required. Some limited out-of-town travel may be required for grant management responsibilities and in-person meetings with the SFWMD Budget and Accounting Team.

Performs other duties as required.

Required Knowledge, Skills, and Abilities:

Knowledge of:

• Chapters 215, 216, 287, 373, and 375, Florida Statutes

• grant funding 

• grant management, contract management and invoice processing

• basic accounting principles and practices

Skill in:

• professional use of Microsoft Office Suite, particularly Outlook, Word, Excel, and SharePoint

 Ability to:

• focus on details

• ensure submitted financial documents are properly reviewed for compliance, accuracy and completeness

• ensure financial data is inputted correctly in systems of record

• follow standardized operating procedures

• adapt to changing priorities and modify work activities in response to new information, changing conditions, or unexpected obstacles

• organize and maintain administrative files and update tracking spreadsheets and databases

• develop and maintain databases to report on OWPER project status, legislative funding and expenditures

• independently plan, organize, and prioritize a complex workload to ensure timely completion of high-quality work assignments with minimal supervision

• manage multiple projects of a complex and technical nature

• use logic and reasoning to frame and focus issues, reach conclusions, and develop recommendations for issue resolution to management

• solve problems and make timely decisions with a “can-do” attitude

• communicate effectively in writing and verbally

• prepare and critique technical documents

• follow written and verbal instructions

• represent the Department appropriately in a professional and courteous manner

• understand and apply State of Florida statutes, applicable rules, regulations, policies and procedures

• review data and forms for accuracy and completeness

• participate effectively as a team member and develop and maintain working relationships with diverse groups of professionals

Minimum Qualifications:

• A valid driver’s license.

• Travel as required.

• At least 4 years of verifiable related experience. Post-secondary degrees may be used as an alternative for the required years of experience on a year-for-year basis. A credential evaluation report from an approved agency must be submitted along with all foreign degrees. 

Applicable Job-Specific License or Certifications:

• Must obtain and maintain valid and active a Florida Certified Contract Manager certification within 1 year from hire.

Preferred Qualifications:

• Bachelor’s degree in business/finance management, accounting, environmental, engineering, or natural sciences from an accredited college or university.

• Active Florida Certified Contract Manager (FCCM) status.

• Excellent communication and people skills.

• Excellent organization and time management skills.

• Knowledge of Excel, digital file management, contract oversight, and auditing processes and procedures.

• Knowledge of Microsoft Suite of software products with emphasis on Excel and basic accounting practices.

Pay:

$24.32 - $29.50 per hour (commensurate based on experience)

Our Organization and Mission:

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida’s position as a world leader in protecting natural resources while growing the state’s economy. DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Tallahassee, Florida’s Capital City, lined with rolling hills, oak trees, and canopied roads combine old world charm with a modern pace of life. Home to two major universities as well as state government, Tallahassee is a mid-sized city in the heart of Florida’s Big Bend. Tallahassee is a highly desirable location for both those seeking their first job or those ready to enter the next exciting chapter in their career.