Program Assistant (Apex Systems)

About the Role

Title: Program Assistant

Location: San Diego United States

Employee Type:
Contract

Job Type:

Pay Range:
$18 - $25 per hour

Job Description:

Job#: 3032571

Program Assistant I – Energy Savings Assistance Program

Remote (CA preferred), San Diego | Contract Role

We’re looking for a Program Assistant I to support the Energy Savings Assistance Program (ESA). This entry-level role is ideal for someone who is detail-oriented, organized, and interested in program operations, particularly invoice quality control and data validation, within a large corporate environment.

What You’ll Do

• Support daily operations of assigned programs

• Perform quality control (QC) on invoices submitted by a third-party vendor

• Process invoice intakes, verify and validate data, and ensure accuracy of numbers and measures

• Maintain program documentation, records, and trackers

• Update databases and spreadsheets using Excel

• Assist with budget tracking and basic reporting

• Coordinate meetings and prepare agendas and materials

• Respond to stakeholder inquiries professionally

• Help organize program-related events, trainings, and outreach activities

What We’re Looking For

• 0–2 years of experience as a Program Assistant, Program Support, or Project Coordinator

• Experience with invoicing, invoice review/QC, data validation, or administrative processing

• Strong attention to detail and ability to work with numbers and documentation

• Comfortable working in structured, corporate environments

• Self-starter who is flexible, adaptable, and a quick learner

Required Qualifications

• High school diploma or equivalent (Bachelor’s degree not required)

• Proficiency in Microsoft Excel

• Working knowledge of SAP (or ability to learn quickly)

• Strong written and verbal communication skills

Preferred Backgrounds

• Experience in large corporations or enterprise environments

• Prior exposure to finance, operations, or corporate program support teams

• Veterans strongly encouraged to apply

Note: Candidates with primarily healthcare or construction backgrounds are not preferred for this role.

Work Details

• Remote role

• Onsite for the first 2–3 weeks for training, then fully remote

• Occasional onsite visits may be required for additional training

• Open to out-of-state candidates; California preferred

• Schedule: 7:00 AM – 4:00 PM PST (flexible)

 Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico. Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details.

Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.

Employee Type:
Contract

Location:
San Diego, CA, US

Job Type:

Pay Range:
$18 - $25 per hour