About the Role

Property Administrator

Job Type Permanent

Industry Real Estate

Language English

Salary 44,000 - 65,000 per Year

Specialization Construction and Property Management

Vacancies Existing Vacancy

Job Description

Location: Vancouver, BC
Work Type: Remote
Travel: Across interior BC, Vancouver, Vancouver Island and Kelowna -Eligible for company credit card and rental cars

Language: English, strong written and verbal communication required

Background Check Requirement: Criminal record check

Duration: Permanent, Full time

About the Opportunity

As a Property Administrator, you’ll play a key role in keeping commercial and retail properties running smoothly. You’ll work closely with property managers, tenants, and vendors, helping manage accounts, coordinate tenant communications, and support day-to-day operations. Your attention to detail and proactive approach will ensure that processes are efficient, accurate, and tenant-focused.

This role is ideal for someone who enjoys balancing administrative responsibilities with proactive problem-solving. You’ll work in a structured yet dynamic environment, helping to maintain budgets, manage accounts and ensure tenant satisfaction, all while contributing to a professional, people-focused workplace culture.

What’s In It for You

You’ll join a team that values collaboration, mentorship, and professional growth. With exposure to multiple facets of property management including budgeting, financial reporting, and tenant relations, you’ll build both technical skills and operational insight.

The role offers a supportive culture that encourages initiative and teamwork while maintaining a strong focus on people, providing a foundation for long-term career development in property administration.

Your Responsibilities

• You’ll support Accounts Payable and Accounts Receivable, reviewing P.O.s and invoices, ensuring timely supplier payments, and monitoring tenant receivables and arrears.

• You’ll assist with monthly budgets, forecasts, expense variance analysis, and rent-roll reviews to maintain accurate financial reporting.

• You’ll prepare and issue tenant billings, rental notices, adjustments, and chargebacks, while managing tenant accounts including statements, late notices, and follow-up on outstanding balances

• You’ll liaise with tenants, vendors, property accountants, leasing, and legal teams to ensure accurate documentation and smooth day-to-day operations.

• You’ll administer and monitor service contracts, coordinate maintenance and security dispatch, and track vendor performance.

• You’ll monitor CAM expenses and support efforts to maximize recoveries.

• You’ll support general administrative duties and other responsibilities as assigned.

Skills and Qualifications

• 3–5 years of commercial or retail property administration experience, with strong accounting knowledge (A/P & A/R)

• Proficiency in Yardi Property Management Software and advanced Excel skills is preferred 

• Strong organizational, planning, and multitasking abilities

• Excellent written and verbal communication skills, with a customer-focused mindset

• Ability to work independently and collaboratively in a fast-paced environment