Proposal Coordinator (Summit Technologies)

About the Role

Title: Remote Proposal Coordinator (Mid Level) – Government Contracts

Location: USA

Remote

Employment Type: Full-Time

Salary: $70,000–$85,000

Job Description:

Position Summary

Summit Technologies, Inc. is seeking a detail-oriented Proposal Coordinator to support the development of compliant, high-quality proposals in response to Federal Government solicitations. This role provides day-to-day coordination across the proposal lifecycle, helping proposal managers and cross-functional teams stay organized, on schedule, and aligned with solicitation requirements.

The ideal candidate has strong organizational and document management skills, can manage multiple deadlines, and is comfortable supporting proposal efforts in a fast-paced, deadline-driven environment. This position will also periodically require the individual to perform Proposal Manager duties, particularly on smaller efforts, during peak workload periods, or when coverage is needed.

Key Responsibilities

Coordinate and support proposal efforts for Federal Government opportunities, including RFPs, RFQs, RFIs, sources sought notices, and task order requests

Review solicitation documents and develop or support the development of compliance matrices, annotated outlines, and proposal schedules

Track proposal assignments, action items, milestones, and deadlines, and follow up with contributors to ensure timely completion

Coordinate data calls and collect inputs from cross-functional teams, including Capture, Pricing, Contracts, HR, Recruiting, Security, Program Management, and Technical SMEs

Assist with proposal kickoff meetings, status meetings, and internal coordination sessions

Help prepare draft proposal sections, templates, review packages, and supporting files for proposal managers and volume leads

Support color team reviews (Pink, Red, Gold, and other internal reviews) by preparing materials, consolidating comments, and tracking resolution of feedback

Perform document formatting, proofreading, file organization, and version control to support proposal quality and consistency

Support and help execute production activities, file checks, and final proposal submission through SAM.gov, agency portals, and other required submission platforms

Maintain proposal templates, content libraries, archives, and lessons learned repositories

Support broader business development activities, including opportunity tracking, content updates, and proposal readiness tasks

Work effectively across multiple business development efforts and teams, including proposal managers, capture managers, and program managers

Periodically lead smaller proposal efforts or provide Proposal Manager support on assigned opportunities, including schedule management, coordination of contributors, review support, and driving proposal progress to submission

Required Qualifications

3+ years of experience supporting or coordinating Federal Government proposals, business development, contracts, or related administrative efforts

Basic knowledge of FAR-based solicitations and the Federal procurement process

Experience supporting document-heavy, deadline-driven projects with multiple contributors

Strong organizational, time management, and follow-up skills

Strong writing, editing, proofreading, and document formatting skills

Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook

Ability to manage multiple assignments in a fast-paced environment

Strong attention to detail and commitment to producing accurate, well-organized work

Ability and willingness to periodically assume Proposal Manager responsibilities, as needed, to support business demands

Preferred Qualifications

Experience supporting proposal efforts for DoD, DHS, or civilian agencies

Familiarity with proposal compliance matrices, outlines, and review cycles

Experience with Shipley-based proposal processes

Experience supporting proposal submissions through SAM.gov or agency-specific portals

APMP certification (Foundation) or interest in pursuing certification

Familiarity with SharePoint, Teams, Adobe Acrobat, or proposal content library tools

Experience independently managing smaller proposal efforts or serving in a lead coordination role through submission

Why This Role Matters

This position plays an important role in helping Summit pursue and win Federal opportunities by providing the coordination, organization, and document control needed to support compliant and efficient proposal development across the business development lifecycle. The role also provides critical flexibility to step into Proposal Manager-level responsibilities when needed to maintain continuity and support successful submissions.

Summit is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. VEVRAA Federal Contractor. Summit gives preference to protected veterans.

Position descriptions serve as a guideline and may not be construed as a guarantee of employment. Summit is an at-will organization.