Retail Data Coordinator

About the Role

Title: Retail Data Coordinator

Location: Austin, TX

Job Description:

Retail Data Coordinator (7-9 Month W2 Assignment) | $21–$24/hr | Remote in the U.S.

Are you highly organized, detail-driven, and energized by the fast-moving world of retail, merchandising, and product operations? We’re looking for a Retail Data Coordinator to join a dynamic Buying team and play a key role in keeping product data, reporting, vendor coordination, and team operations running smoothly.

This is a great opportunity for someone who enjoys working behind the scenes to keep teams aligned, data accurate, and seasonal priorities on track. You’ll partner cross-functionally with Merchandising, Planning, Product, Design, and Sourcing, supporting important workflows that directly impact business execution.

What You’ll Do

Coordinate meetings, calendars, and cross-functional schedules across multiple time zones

Prepare agendas, recaps, presentation materials, and meeting notes for key business reviews

Track action items and follow up with stakeholders to ensure deadlines are met

Maintain shared files, team documents, reporting tools, and digital resources

Support seasonal buy boards, product strategy decks, and line review preparation

Help manage milestone tracking and planning calendars for seasonal initiatives

Coordinate travel logistics for meetings, conferences, store openings, and team events

Attend meetings, capture discussion points, and document next steps

Maintain store event calendars and support regional timing considerations that may impact assortment needs

Assist with special projects and process improvements for the Buying team

Support vendor operations, including invoice reconciliation and vendor reporting

Maintain order data through uploads, updates, and ongoing data management

Monitor direct shipment replenishment needs and assist with vendor communication

Prepare recurring monthly reports for vendors and internal business partners

Provide general administrative and operational support as business needs evolve

What We’re Looking For

Strong organizational skills and the ability to manage multiple deadlines at once

High attention to detail, especially when handling reports, order data, and product information

Clear written and verbal communication skills

Confidence working across multiple teams and stakeholders

A proactive, solutions-oriented mindset with strong follow-through

Experience with scheduling, coordination, documentation, and administrative support

Exposure to reporting, vendor coordination, retail operations, or product data management preferred

Proficiency with Microsoft Office, spreadsheets, shared drives, and presentation tools

Ability to adapt quickly in a fast-paced retail or merchandising environment

Why This Role Stands Out

This role offers the chance to sit at the intersection of retail operations, merchandising support, and data coordination. It’s ideal for someone who enjoys keeping moving pieces organized, thrives in a collaborative environment, and wants to contribute to a team where accuracy, responsiveness, and follow-through matter.