Secretary Specialist

About the Role

Secretary Specialist

Augusta, Maine

Full time

R26-00755

Job Description:

If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State’s career page and indicate on the application that they have previously worked for the State.

DEPARTMENT OF MARINE RESOURCES

SECRETARY SPECIALIST

Location: Augusta

Position Number: 07200-2526

Class Code: 6562

Grade: 20 (Administrative)

Salary: $20.72 - $29.78 Per Hour

BRIEF JOB DESCRIPTION: We are seeking a dedicated and detail-oriented professional to join our team as a Secretary Specialist within the Aquaculture Division. This position provides critical administrative support to the Aquaculture Division.  

The Secretary Specialist duties include scheduling public lease hearings, executing leases, and compiling and distributing legal notices. The position will mainly support other members of the Aquaculture Division but will require regular communication with industry members and other external stakeholders. The work consists of complex secretarial support that is critical to ensuring the Aquaculture Division meets all legal requirements for notification of lease proposals and upcoming hearings. Responsibilities require the use of independent judgement, initiative, and discretion to make determinations on varied matters. This position is primarily based out of the Department’s Augusta office but does include the opportunity for some remote work in compliance with applicable policy.

The background of well-qualified candidates will demonstrate expertise in the following areas:

• Highly proficient in Microsoft platforms, including Excel, Word, and Outlook; data entry and data management skills. 

• The ability to communicate clearly, both orally and in writing.

• Strong attention to detail and organizational skills.  

• Ability to effectively multitask in a fast-paced and team-centered environment.

MINIMUM QUALIFICATIONS:Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a proficient knowledge of the principles and practices of office processes and administrative functions to perform advanced secretarial tasks in assisting management with statewide programs and policies, and 2) the ability to use independent judgment, initiative, and decision-making on complex administrative matters. All positions in this classification assume the qualifications of: Secretary and Secretary Associate.

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. 

• Health Insurance Coverage– The State of Maine pays 85%-100% of employee-only premiums ($11,857.68-$13,950.24 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.  

• Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements. 

• Dental Insurance– The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value). 

• Retirement Plan– The State of Maine contributes 14.11% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.  

• Gym Membership Reimbursement– Improve overall health with regular exercise and receive up to $40 per month to offset this expense. 

• Health and Dependent Care Flexible Spending Accounts– Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses. 

• Public Service Student Loan Forgiveness– The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office. 

• Living Resources Program – Navigate challenging work and life situations with our employee assistance program.

• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive forty-two (42) consecutive calendar days of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.  

• Voluntary Deferred Compensation– Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions. 

• Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness. 

There's a job and then there's purposeful, transformative work.  Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness.  We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. 

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you.  Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?
Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting.  If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.

If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.