Senior Academic Program Coordinator, Environmental Health and Engineering

About the Role

Sr. Academic Program Coordinator (Environmental Health & Engineering)

Baltimore, MD, United States

Job descriptionWorking at JHU

Affiliated Office Address

Baltimore, MD, United States

Requisition ID

119951

Job Function

Research

Exempt Status

Non-Exempt

Shift Type

Part-time

Schedule

Schedule to be determined upon hire. 20 hours/week.

Worksite

05-MD:School of Public Health

Work Modality

Remote: Not on-site or < 10% of hours worked on-site

We are seeking a Sr. Academic Program Coordinator who will have administrative responsibility for complex academic program elements requiring collaboration with students, faculty, and/or other departments. The Sr. Coordinator provides academic program coordination and overall academic program support within a department.

Specific Duties & Responsibilities

• Assist with student recruitment and marketing efforts for programs.

• Advise students on academic requirements. May handle sensitive personal issues with students.

• Coordinate aspects of the interview and application process.

• Schedule, plan, develop, produce information sessions.

• Assists with tracking and analyzing trends data, compiles data and generates reports.

• Make recommendations concerning marketing, processing, business outreach.

• May independently manage specific program activities.

• Responsible for budget projections, stipend and other expenditure accounting, interface with financial aid and other student services.

• Supports course and student activity scheduling.

• Serve as liaison to other resources, e.g. Registrar’s Office, Academic Advising, Admissions, Dean’s office, other academic departments, Student Accounts,

• Liaison to International Office and resource to students regarding visa issues.

• Produce substantive reports for department faculty and administration

• Maintain room schedules, address and phone lists, emergency contact information

• Assist in special events planning and execution for receptions, open houses, social gatherings

• Maintain students’ academic files and faculty evaluations

• Plan orientation for new students

• Advise students on program choices, choosing advisors, teaching opportunities, job applications

• May oversee the work of less experienced employees or students.

• Other duties as assigned.

Minimum Qualifications

• High School Diploma or graduation equivalent.

• Five years of progressively responsible administrative/academic experience.

• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Bachelor's Degree

Technical Skills and Expected Level of Proficiency

• Administrative Skills - Awareness

• Advising - Awareness

• Customer Service - Developing

• Database Management and Analysis - Awareness

• Event Coordination - Awareness

• Financial Administration - Awareness

• Oral and Written Communication - Awareness

• Project Management - Awareness

• Program Management - Awareness

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

Classified Title: Sr. Academic Program Coordinator  
Role/Level/Range: ATO 37.5/03/OF  
Starting Salary Range: $21.25 - $36.90 HRLY (Commensurate w/exp.) 
Employee group: Part-time 
Schedule: Schedule to be determined upon hire. 20 hours/week. 
FLSA Status: Non-Exempt 
Location: Remote 
Department name: Environmental Health and Engineering   
Personnel area: School of Public Health 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [email protected]. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit: https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.