Senior Administrative Assistant - IT

About the Role

Senior Administrative Assistant - IT Hybrid Minneapolis/St. Paul Area

locations

Eagan, MN

time type

Full time

job requisition id

R-16607

At Prime Therapeutics (Prime), we are a different kind of PBM, with a purpose beyond profits and a unique ability to connect care for those we serve. Looking for a purpose-driven career? Come build the future of pharmacy with us.

Job Posting Title

 Senior Administrative Assistant - IT Hybrid Minneapolis/St. Paul Area

Job Description

 The Senior Administrative Assistant provides administrative support to an assigned function at Prime. This hybrid role is based in the Minneapolis/St. Paul area and supports 2 - 3 leaders within Prime’s Senior Leadership Team (SLT) and their teams.

 This is a fast‑paced role for someone comfortable managing multiple calendars across time zones, coordinating travel, supporting expense management, and handling a variety of administrative tasks in a very busy environment. The position requires flexibility, attention to detail, and the ability to anticipate needs. The ideal candidate enjoys variety, works well with senior leaders, and thrives as a trusted partner who keeps things running smoothly behind the scenes.

 Responsibilities

• Provide administrative support to at least two members of Prime’s Senior Leadership Team (SLT) members and their corresponding departments; serve as a representative of the assigned function by effectively managing telephone calls and/or visitors and ensuring a consistent experience for all guests of the department or facility

• Manage calendar(s) as assigned and ensure adherence to scheduled appointments; specifically responsible for the intake, prioritization and scheduling of new meeting requests, as well as supporting on-time transition between meetings or appointments

• Coordinate travel on behalf of leaders or team members and ensure the appropriate lodging, car service and/or other necessary accommodations are secured; may be responsible for contracting with vendors to secure facilities and/or negotiate rates in the best interest of Prime

• Coordinate large team meetings and/or conferences that may extend beyond immediate department support; ensure facilities, technology and materials or handouts are adequately prepared and distributed

• Document, maintain and enforce policies and procedures in support of department leadership or business operations; serve as initial point of contact within the department for guidance, approval or routing to the appropriate parties on policies/ procedures that are administrative in nature

• Support department with general office duties and special projects, including but not limited to preparing presentations, meeting materials, onboarding/offboarding activities, coordinating print, administering the recognition program, ordering supplies, maintaining records and/or coordinating site events

• Capture and distribute meeting minutes at leadership or other management or committee meetings

• Works independently and within a team on special, nonrecurring or ongoing projects at the discretion of assigned SLT member; plan and coordinate presentations, disseminate information, follow up with cross-functional participants, design and deliver general correspondences, memos, charts, tables, graphs etc and proofread/edit copy for spelling, grammar and formatting inconsistencies; may be accountable for accuracy and clarity of final copy

• Other duties as assigned 

Minimum Qualifications

• High school diploma from an accredited school or equivalent GED is required

• 7 years of work experience in administrative, department coordination or customer service role

• Must be eligible to work in the United States without need for work visa or residency sponsorship

•  

Must be eligible to work in the United States without the need for work visa or residency sponsorship 

Additional Qualifications

• Advanced computer skills including Microsoft office suite of programs (MS Word, Excel, PowerPoint and Visio)

• Previous experience creating executive level spreadsheets, presentations and reports

• High degree of professionalism and executive presence

• Excellent oral and written communication skills

• Demonstrated organizational and time management skills

• Strong attention to detail with the ability to handle sensitive and/or confidential information and materials

• Ability to anticipate needs and proactively find solutions

• Ability to work autonomously in a changing and dynamic work environment 

Preferred Qualifications

• Associate’s or Bachelor’s Degree

• Previous experience in healthcare, Pharmacy Benefit Management or Managed Care environment 

Every employee must understand, comply with and attest to the security responsibilities and security controls unique to their job, and comply with all applicable legal, regulatory, and contractual requirements and internal policies and procedures

Every employee must be able to perform the essential functions of the job and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions, absent undue hardship. In addition, Prime retains the right to change or assign other duties to this job. 

Potential pay for this position ranges from $23.08 - $37.02 based on experience and skills.

To review our Benefits, Incentives and Additional Compensation, visit our Benefits Page and click on the "Benefits at a glance" button for more detail (https://www.primetherapeutics.com/benefits).