VSP Administrative Associate

About the Role

Title: VSP Administrative Associate

Location:

Malvern, PA

Scottsdale, AZ

Charlotte, NC

Full time

At Cision, we believe in empowering every individual to make an impact. Here, your voice is heard, your ideas are valued, and your unique perspective fuels our collective success. As part of our global team, you'll thrive in an environment that champions curiosity, collaboration, and innovation, all while making meaningful contributions to the brands we accelerate. 

Join us in shaping the future of communication and building authentic connections that matter. Whether you're solving complex problems or driving bold innovations, your growth is our success, and together, we’ll create the conversations of tomorrow. 

Empower your impact at Cision. Be seen, be understood, be you. 

Responsibilities:
Our Customer Content Specialist team consists of supportive and goal-driven professionals who are dedicated to helping our client base find success through our diverse portfolio of communications solutions.

In this role, specialists will work directly with our clients to ensure their press releases are distributed to their desired target audience to help drive their corporate objectives. Working as a team, our specialists are the primary point of contact for our clients throughout the distribution process and act as product experts and strategists to align service offerings with a client’s communication needs. Specialists also offer recommendations on content best practices to help increase engagement and visibility.

PR Newswire supports specialists through career progression and personal growth opportunities as they advance within the role. Together, we encourage growth, celebrate success, and work toward always becoming a better partner for our clients. We take pride in our service and support of one another.

What we are looking for:
Team player who is self-driven to exceed core metrics and department goals
Someone looking to work collaboratively with others within a hybrid work setting
An individual with a passion for customer service who finds fulfillment in helping others
A professional with a proven ability to master a product portfolio and position solutions to customers to impact revenue generation
1+ years of experience in content creation, customer service, or related field required
BA degree in a communication-related field required
Knowledge of SEO and content best practices desired
Expertise in PowerPoint, Canva, and public speaking a plus
Overtime and holiday coverage may be required based on business needs

What we offer:
Hybrid work model based on performance and career progression
Introductory training program for our proprietary systems
Opportunities for career progression and advancement
Flexible Time Off
7am-4pm MT (9a-6p ET), M-F shift

Job Description:

Are you ready to be the backbone of a fast‑paced, collaborative team that’s shaping Vanguard's future talent?
TheVanguard Specialty Programs (VSP) Enablement Team is looking for an Administrative Associate who thrives on organization, anticipates needs before they arise, and takes pride in keeping a team running smoothly. This role is more than administrative support, it’s an opportunity to be a trusted partner to leaders, gain exposure to high‑impact initiatives, and grow your career within a dynamic enablement organization.

What You’ll Do
As an Administrative Associate, you’ll play a key role in supporting our leaders and team by keeping operations efficient, connected, and moving forward.
 

Key Responsibilities include:

• Calendar & Event Coordination: Proactively manage calendars, schedule meetings, support team events, and track attendance to ensure seamless collaboration.

• Travel & Logistics Support: Coordinate travel arrangements and ensure meeting logistics—such as refreshments—are thoughtfully handled.

• Operational Excellence: Follow established procedures with accuracy while exercising sound judgment when independent decision‑making is needed.

• Office & Resource Management: Monitor and order office supplies, helping manage expenses responsibly.

• Professional Documentation: Prepare polished correspondence, reports, meeting minutes, presentations, and other written or visual materials that support team goals.

What You Bring

• Experience: At least 2 years of administrative or related experience (strong planning, organization, time management skills), preferably within a medium-to-large organization.

• Education: High school diploma or equivalent required; Associate degree or related field preferred.

• Technical Skills: Strong proficiency in Microsoft Office tools.

• Organization & Prioritization: Ability to juggle multiple priorities while staying detail‑oriented and proactive.

• Collaboration & Adaptability: A positive, flexible approach with strong interpersonal skills and the ability to take direction and partner effectively with others.

Why This Role
This is a great opportunity to:

• Be a central part of the VSP Enablement Team, supporting meaningful work across our rotational programs and their key leaders

• Gain exposure to enterprise‑level initiatives and enablement strategies

• Build transferable skills and grow your career in a supportive, collaborative environment

If you’re energized by being the person who keeps everything moving and want to grow alongside a team that values partnership and impact, we’d love to hear from you.

Special Factors

Sponsorship

Vanguard is not offering visa sponsorship for this position.

About Vanguard

At Vanguard, we don't just have a mission—we're on a mission.

To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.