Accounts Payable Specialist (Trinitas Ventures)

About the Role

Title: Accounts Payable Specialist

Location: Carmel United States

Job Type

Full-time

Description

Summary 

This position supports the financial integrity of the organization by ensuring accurate, timely, and compliant accounts payable and accounting transactions across multiple entities. Serving as a frontline safeguard for financial accuracy, the Accounts Payable Specialist plays a critical role in maintaining vendor relationships, managing high transaction volumes, and supporting enterprise-level financial operations. This role requires extreme ownership, strong attention to detail, and the resilience to thrive in a fast-paced, high-volume environment. 

What You’ll Do: 

· Process high-volume accounts payable transactions while maintaining accuracy and timeliness.

· Serve as the primary point of control for invoice accuracy, ensuring all invoices, requisitions, and supporting documentation are complete, accurate, and compliant with company policies.

· Review, sort, match, code, and enter invoices and check requests into the accounting system.

· Prepare invoices for payment and issue payments in accordance with established timelines and approval requirements.

· Maintain accurate and up-to-date accounts payable records across multiple legal entities.

· Manage vendor relationships, including responding to inquiries, resolving discrepancies, reconciling statements, and communicating payment status professionally.

· Verify transactions comply with internal controls, accounting policies, and audit requirements.

· Assist with multi-entity billing processes and intercompany transactions as required.

· Perform other accounting and administrative duties as assigned.

· Uphold Trinitas Core Values – Develop with Purpose & Passion, Act with Extreme Ownership, and Do The Right Thing

· Other duties as assigned 

Requirements

 Who You Are: 

· Bachelor’s Degree in Accounting, Finance, Business, or a related field OR three years of relevant accounts payable or accounting experience in lieu of a degree.

· Demonstrated ability to build, rebuild, and maintain trust across departments through consistent follow-through, clear communication, and accuracy.

· Highly process-driven with an exceptional attention to detail, operating as the frontline defense against errors, compliance issues, and downstream impacts.

· Strong sense of ownership and accountability, taking responsibility for outcomes and proactively identifying and resolving issues.

· Proven ability to manage high-volume, high-stress workloads while maintaining accuracy and meeting deadlines.

· Experience supporting multi-entity accounting environments and complex billing structures.

· Vendor management experience, including issue resolution, statement reconciliation, and professional communication.

· Proficiency in Microsoft Office and experience working with accounts payable or accounting software.

· Ability to read, interpret, and understand invoices, financial documentation, and basic financial reports.

· Strong organizational, analytical, and problem-solving skills with the ability to prioritize competing demands.

· Clear, professional written and verbal communication skills, capable of partnering effectively with internal stakeholders and external vendors. 

Work Environment and Physical Demands: 

· This position operates on a hybrid work schedule, with a minimum of three days per week in the office. 

· Primarily performed in an indoor office environment with no exposure to adverse weather conditions.

· Largely sedentary role requiring extended periods of sitting and routine use of standard office equipment, including computers, phones, printers, and copiers.

· Requires the ability to view a computer screen for extended periods and perform repetitive data entry tasks. 

Trinitas Ventures provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.