Assistant to Director of Vital Records Certification

About the Role

Agency Specific Application Procedures:

If you meet the requirements of the position and would like to be considered, you must submit a state application online. Please complete the state application to include all current and previous work history and education. A resume may be uploaded for review but will NOT be used to determine if an applicant has met the qualifications for the position or substitute for completing any section of the application. Supplemental questions are considered part of the application and must be completed. The quality of the application presented (completeness and accuracy as well as grammar and spelling) will be considered prior to the offer of an interview. A criminal records check will be conducted prior to an offer of employment. Applications will be accepted until 11:59 p.m. on the stated closing date.

Veteran Preference Statement

South Carolina is making our Veterans a priority for employment in state agencies and institutions.Job Responsibilities

Careers at DPH: Work that makes a difference!

Embracing Service, Inspiring Innovation, Promoting Teamwork, Pursuing Excellence, and Advancing Equity

Under supervision of the Director of the Division of Vital Records, performs customer service and administrative duties in support of the Division of Vital Records.

• Serves as Program Assistant to the Director of Vital Records, supporting the coordination and scheduling of projects and priorities. Monitors and maintains spreadsheets tracking assigned tasks, deadlines, and completed work related to special initiatives. Collects and compiles data to provide progress reports on both open and confidential projects. Acts as the primary point of contact for cases requiring direct communication with the Director, including employee matters and customer concerns.

• Assists the Administrative Assistant to the Director of Vital Statistics with billing functions related to vital records, including drafting, issuing, and processing invoices, entering data into the Vital Records and Statistics Integrated Information System (VRSIIS) system, and monitoring compliance with billable contracts. Manages monthly billing cycles, receives payments, and follows up with delinquent clients to ensure timely collection.

• Serves as the Vital Records Forms Manager, conducting regular reviews to ensure forms are current and compliant with policies and procedures. Coordinates with management to implement approved updates in Microsoft Word and PDF formats, and ensures adherence to established guidelines throughout the forms approval process.

• Provides administrative support for the State and Regional Office employee recognition programs and assists state office teams with fulfilling customer requests, as assigned by the Director, ensuring timely and accurate service delivery.

• Other duties as assigned related to the position.

Minimum and Additional Requirements

State Minimum Requirements: A high school diploma and work experience that is directly related to the area of employment. A bachelors degree may be substituted for the related work experience.

Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.

Agency Additional Requirements: Six (6) years of clerical experience. Experience with various filing systems and procedures. Demonstrated problem solving skills and ability to work independently. Two (2) years of cash handling or billing experience. Ability to type at a corrected rate of 45 words per minute (certified typing test required). Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring.

Any equivalent combination of education and/or experience that demonstrates the required knowledge, skills, and abilities may be considered in meeting the minimum qualifications, subject to approval by the SCDPH Chief Human Resources Officer, or their delegate.

Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring.

Preferred Qualifications

Bachelor's or Associates degree. Four (4) years of billing experience including customer compliance. Two (2) years Vital Records experience. Bilingual in Spanish/English.

Additional Comments

EEO: The Department of Public Health is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability, or genetic information.

REASONABLE ACCOMMODATION: Applicants needing accommodation for medical reasons or a sincerely held religious belief may submit a request for accommodation. A reasonable accommodation may be granted if it doesnt impose an undue hardship or pose a direct threat to the health and safety of others.

STATE DISASTER PLAN: In accordance with the States Disaster Plan, which includes hazardous weather, Department of Public Health employees may be required to work in times of an emergency or disaster.

DRIVING RECORD: If this position requires the applicant to possess a valid drivers license to operate a state vehicle or personal vehicle, any applicant, being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record.

The South Carolina Department of Public Health offers an exceptional benefits package for Full Time Employees (FTE) positions that includes:

• 15 days Annual (Vacation) Leave per year

• 15 days Sick Leave per year

• 13 Paid Holidays

• Paid Parental Leave

• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.

• S.C. Deferred Compensation Program available (S.C. Deferred Compensation)

• Retirement benefit choices *

• State Retirement Plan (SCRS)

• State Optional Retirement Program (State ORP)

• Enrollment in one of the listed plans is required for all Full Time Employees (FTE); please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.

HYBRID WORK: The option to work partially remote or adjusted work hours may be available after 12 months of employment for approved positions.

Benefits for State Employees

The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits

Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits

State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits

State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.