Executive Administrative Assistant - SMG

About the Role

Title: Executive Administrative Assistant - SMG

Location: Cedar Rapids, IA

Job Description:

time type

Full time

job requisition id

JR1011

GreatAmerica Financial Services is a highly successful entrepreneurial company providing equipment financing to businesses across the United States. Our exemplary customer service, our principle-centered business philosophy and our team-based operating approach are key to our success and growth.

We Are Looking to Add a Key Member to Our Administrative Team!

The Executive Administrative Assistant provides high-level administrative support to the senior executive and/or executive team for the unit, ensuring seamless coordination of daily operations, strategic initiatives, and executive communications. Responsible for handling confidential and time-sensitive information, working with both internal and external personnel. Duties require exceptional knowledge of GreatAmerica, diplomacy and judgment in dealing with a wide range of situations. Position requires the ability to anticipate problems, initiate appropriate action and administer confidential information with discretion.

As an Executive Administrative Assistant, you will:

• Act as a strategic partner: Build trust and proactively manage sensitive company and personal information. Serve as a liaison between the executive team and internal/external stakeholders, ensuring clarity and professionalism in all interactions. Administer company-sensitive and proprietary information with utmost discretion

• Calendar/time management: Block dedicated time for strategic priorities, manage multiple calendars, and ensure optimal use of executive time.

• Inbox Management and Prioritization: Proactively manage the executive’s email inbox, ensuring prompt review and organization of incoming messages. Use advanced tools and AI-powered features to categorize, flag, and sort emails by urgency, sender, and topic, enabling rapid identification of high-priority items

• Event Management (Tradeshows, Customer/Team Events): Assist the planning, coordination, and execution of high-impact events—including tradeshows, customer appreciation gatherings, and internal team-building activities—ensuring alignment with executive objectives and organizational strategy. Collaborate with cross-functional teams and external vendors to manage logistics, budgets, and timelines, delivering seamless event experiences. Conduct post-event evaluations, gather feedback, and implement process improvements for future events. Maintain detailed records of event outcomes, expenses, and stakeholder engagement to support strategic decision-making

• Executive communication: Draft and review high-level communications on behalf of the SVP/GM. Prepare briefing documents, talking points, and presentations for meetings and events.

• High-level meeting coordination: Schedule, facilitate, and prepare support materials (agendas, presentations, minutes). Track and follow up on action items, ensuring accountability and timely completion.

• Anticipatory support: Proactively identify gaps, upcoming needs, and initiate solutions before issues arise. Distinguish between urgent and important tasks, aligning priorities with executive goals.

• Special projects: Take ownership of special projects or priorities, collaborating across teams to ensure successful outcomes. Lead or assist with strategic initiatives as assigned.

• Represent the executive: Attend meetings as a proxy, when necessary, take thorough notes, and ensure follow-up on commitments.

• Resourcefulness: Find solutions and workarounds when challenges arise. Implement process improvements for administrative efficiency.

Position Qualifications
 

Working knowledge of Microsoft Office; Adobe Creative Suites; SharePoint. Prior experience with travel and event management as well as working with off-site/remote team members.

Education

• High school graduate or equivalent; business college certificate preferred

Experience

• Minimum of 5 years’ administrative experience

Computer Skills

• Proficient in all Microsoft Office products, SharePoint, Adobe products

Other Requirements: Position requires administering company sensitive/confidential and proprietary information with the utmost discretion. Ability to effectively and diplomatically communicate verbally and in writing is needed. Must be able to create and keep professional working relationships with all levels of GreatAmerica personnel and external contacts. Requires extensive knowledge, use, and proficiency in a variety of software packages.

Sharing rewards is an integral part of our culture. We believe in the value of hard work and reward our employees beyond the paycheck. Our total rewards package is based on eligibility and includes:

Financial Benefits

• Competitive Compensation

• Monthly Bonuses for Eligible Employees

• 401(k) and Company Match

• Annual Profit Sharing

• Paid Time Off

Health, Wellbeing, and Family Planning Benefits

• Paid Vacation - starting at 80 hours annually for employees in their first year of service.

• Paid Sick Days - Ten (10) per year with a conversion option for unused time.

• Ten (10) Paid Holidays per year

• Gym Reimbursement

• Health Insurance

• Dental Insurance

• Vision Insurance

• Short-Term and Long Term Disability

• Company Paid Life Insurance

• Flexible Spending Accounts (FSA)

• Health Savings Accounts (HSA)

• Employee Assistance Program

• Parental Leave

Education and Career Planning Benefits

• Tuition Assistance

• Networking Opportunities

• Leadership Development Opportunities

Perks

• Paid Parking

• Service Awards

• Hybrid work arrangements

• Business casual environment

• A strong organizational culture focused on our greatest asset: you!

If your experience aligns closely, please apply. We value diverse backgrounds and adding new perspectives. We encourage you to apply if you can make a strong impact in this role at www.greatamerica.com/careers.

Please note, applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa.