Executive Assistant (Mass General Brigham)

About the Role

Title: Executive Assistant

Location: Oak Bluffs United States

Job Description:

Job Summary

Summary

Specializes in providing administrative and secretarial support to executives or chairs (e.g., heads of divisions, departments, or administrative units). Responsibilities may include coordination and scheduling, correspondence and presentation preparation, and travel arrangements.

Requires highly proficient/advanced administrative skills.

Does this position require Patient Care? No

Essential Functions

-Perform secretarial and administrative duties for an executive or chief.
-Manage schedule, arrange appointments, travel, meetings including coordinating documents, refreshments and resources, and conference calls.
-Prepares correspondence, meeting minutes or executive summaries.
-Maintains files and office supplies, budget records, reconciles and verifies expenses, and completes reimbursements.
-Work requires some analysis and use of initiative and independent judgment.
-Remain knowledgeable of corporate policy.
-Often called upon to interpret and communicate executive or board's intent to other employees.
-Perform payroll functions for executive team.
-Assists other administrative/executive assistants, and may assist with orientation and training of staff.
-May make contacts of a sensitive, complex, and confidential nature.
-Completes routine tasks under minimal supervision.

Qualifications

Education
High School Diploma or Equivalent required and Associate's Degree Related Field of Study preferred

Can this role accept experience in lieu of a degree?
No

Licenses and Credentials
Experience
experience as an Administrative Assistant to Executive or Chair or Senior Leader 3-5 years required

Knowledge, Skills and Abilities
- Requires highly proficient/advanced administrative skills and office applications skills.
- Ability to proofread and edit written documents.
- Ability to manage more complex phone calls, and give more detailed information, solving more complex issues as appropriate.
- Highly proficient in all communication skills (phone, verbal and written).
- Ability to handle sensitive information and situations with poise and professionalism.
- Strong organizational, coordination and judgment skills.
- Ability to prioritize effectively.
- Ability to problem solve and troubleshoot.
- Ability to analyze a situation and determine best course of action within established guidelines.
- Basic math knowledge with some knowledge of bookkeeping.
- Advanced understanding and use of medical terminology and comprehension of billing and fiscal information.
- Ability to demonstrate good leadership skills in a team environment, including ability to provide guidance, orient, train and assist other administrative staff. 

Additional Job Details (if applicable)

Remote Type Hybrid

Work Location One Hospital Road

Scheduled Weekly Hours 40

Employee Type Regular

Work Shift

Day (United States of America)
Pay Range $22.22 - $31.71/Hourly

Grade 5

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.