Executive Assistant (Moms In Motion)

About the Role

Title: Executive Assistant

Location: Woodstock, Virginia, 22664 United States

Type: Full Time

Job Description:

Benefits:

• 401(k)

• Employee discounts

• Health insurance

• Home office stipend

• Paid time off

• Parental leave

• Training & development

• Vision insurance

• Wellness resources

Hybrid - Must live within 1 hour of Front Royal, VA | Travel Required

Do you thrive on keeping leaders organized, projects moving, and events running seamlessly? Moms In Motion is seeking a highly organized, detail-oriented Executive Assistant to support our CEO and COO.
 

This is more than a traditional administrative role. We’re looking for a proactive professional who enjoys managing complex calendars, coordinating travel, planning leadership events, and serving as a trusted partner to executive leadership.
 

What You’ll Do

 Manage executive calendars, scheduling, and travel arrangements

 Coordinate leadership meetings, company retreats, and special events

 Work directly with hotels, vendors, and event planning partners

 Manage event budgets, contracts, logistics, and attendee communications

 Conduct research and prepare reports, presentations, and executive materials

 Attend meetings, take detailed notes, and track action items

 Support company programs, projects, and strategic initiatives

 Handle confidential information with professionalism and discretion

What We’re Looking For

 Strong time management, organizational, scheduling, and project coordination skills 
 Exceptional attention to detail and superior research abilities 
 Able to work independently while contributing effectively as part of a team 
 Strong verbal and written communication skills 
 Excellent interpersonal skills to collaborate across all levels of internal staff, management, and external stakeholders 
 Strong administrative writing, reporting, and presentation skills, specifically with Canva and PowerPoint 
 Event planning experience and familiarity with travel logistics are required 
 Proven leadership or management experience 
 Proficiency in Microsoft Office, internet research, and general computer applications 
 Strategic thinking and planning  
 Must submit to a criminal background check 
 Two professional references required 
 

Bonus Points For

 Contract negotiation experience

 Budget management experience

 Google Workspace and Zoom Workspace experience

 Leadership or management experience

Perks & Benefits

We’ve got you covered with:

• Paid Training (we set you up for success!)

• Paid Holidays

  • Memorial Day

  • Juneteenth

  • Independence Day

  • Labor Day

  • Columbus Day

  • Veteran's Day

  • Thanksgiving

  • Day after Thanksgiving

  • Winter Break: December 24th through January 1st

  • 1 Floater Holiday: 8 hours to be used on any day of your choice

• Medical, Dental & Vision Insurance

• Disability, Life, and AD&D—company paid!

• 401K with Employer Match 

• EAP & Telemedicine Access

• Flexible Spending Accounts & Dependent Care Options

• Supplemental Insurance (Accident, Cancer, Critical Care & more)

• Annual Tech Stipends 

• Mileage & Cell Phone Reimbursement

• Fun Employee Perks (discounts on car rentals, Verizon, AAA, oil changes & more!)