Executive Assistant (Rocket Software, Full-Time)

About the Role

Executive Assistant

Massachusetts, United States (Remote)

time type

Full time

R2026-6337

It's fun to work in a company where people truly BELIEVE in what they're doing!

Job Description Summary:

We are seeking a highly motivated, detail‑obsessed, and proactive Executive Assistant (EA) to support the Chief Marketing Officer and the broader Marketing Leadership Team. This role is critical to ensuring the operational efficiency, effectiveness, and productivity of a fast‑paced executive organization.

The ideal candidate brings a growth mindset, a strong sense of ownership, and a collaborative spirit—someone who anticipates needs, brings forward ideas, and acts as an operational extension of the team. This person must demonstrate impeccable judgment, outstanding responsiveness, and comfort managing numbers, budgets, POs, and corporate credit card expense processes.

Key Responsibilities

• Provide end‑to‑end executive administrative support for the CMO, including complex and dynamic calendar management, prioritization, and proactive identification of conflicts or adjustments needed.

• Provide calendar, travel, and expense management support to a few members of the marketing leadership team

• Prepare executives for each day by reviewing calendars in advance, confirming attendance, and ensuring meetings are necessary and appropriately resourced.

• Manage internal and external communications with professionalism, confidentiality, and exceptional attention to detail.

• Own all aspects of domestic and international travel, including itinerary creation, bookings, logistics, reservations, and contingency planning.

• Coordinate multi‑day offsites, leadership meetings, dinners, and events, ensuring flawless execution from planning through post‑event follow‑up.

• Manage all travel and corporate card expenses with accuracy and timeliness—submitting reports within one week of trip completion.

• Oversee purchase order creation, tracking, and reconciliation, ensuring accuracy across vendors and budgets.

• Manage the Marketing department’s group credit card, including proactive monitoring, documentation, and issue resolution.

• Partner with Finance and Procurement to maintain alignment on budget management, accruals, and monthly close needs.

• Serve as a central coordination point for the Marketing Leadership Team—supporting agendas, materials, meeting logistics, presenters, and follow‑ups.

• Lead administrative planning for recurring events such as Town Halls, ensuring agendas, recognition moments, and presentations are thoughtfully curated and well organized.

• Build strong cross‑functional relationships with other EAs, the broader Marketing organization, and cross‑company partners.

• Maintain exceptional responsiveness via Teams, email, and mobile—particularly for real‑time changes and urgent needs.

• Communicate clearly, directly, and with warmth—reflecting the values and culture of the company.

• Proactively notify of OOO time, schedule adjustments, and availability changes to maintain transparency and continuity.

What Success Looks Like

• The CMO’s time and priorities are managed with exceptional foresight and precision.

• Meetings run smoothly, leaders feel supported, and logistics are handled end‑to‑end with minimal oversight.

• Financial processes (POs, expenses, credit card reconciliation) are consistently accurate and timely.

• You bring a positive attitude, solution mindset, and sense of urgency to everything you do.

• Your partnership elevates the entire Marketing team’s effectiveness

Qualifications

• 5+ years of experience supporting senior executives in a fast‑paced, dynamic environment (CMO, COO, CFO, or similar preferred).

• Exceptional organizational skills with a passion for detail, structure, and follow‑through.

• Strong comfort with numbers—budget tracking, purchase orders, and expense management.

• High proficiency with Microsoft Office (Outlook, Teams, PowerPoint, Excel) and collaboration tools.

• Demonstrated ability to operate with discretion, confidentiality, and sound judgment.

• A positive attitude, high emotional intelligence, and a growth mindset—someone who is eager to learn and continually elevate their impact.

• Strong written and verbal communication skills.

Attributes That Make You a Great Fit

• Proactive — You anticipate needs before they arise.

• Responsive — You move with urgency and clarity.

• Detail‑Obsessed — You take pride in accuracy.

• Collaborative — You enjoy being a partner to a high‑performing team.

• Calm Under Pressure — You manage fast‑moving, shifting priorities with grace.

• Growth‑Oriented — You look for ways to improve processes and expand your skill set.

#LI-Remote

Annual salary range for this position is between $77,000.00 - $103,950.00 gross before taxes.

What Rocket Software can offer you in USA:

Unlimited Vacation Time as well as paid holidays and sick time

Health and Wellness coverage options for Rocketeers and dependents

Life and disability coverage

Fidelity 401(k) and Roth Retirement Savings with matching contributions

Monthly student debt benefit program

Tuition Reimbursement and Certificate Reimbursement Program opportunities

Leadership and skills training opportunities