Executive Assistant, Senior

About the Role

Senior Executive Assistant

Location: Remote United States

Employment Type: Full-time

Work Arrangement: Remote

Job Description

Overview

TISTA Science and Technology Corporation is seeking a Senior Executive Assistant to join our team.  The Senior Executive Assistant will be responsible for performing various administrative, analytical, and planning tasks. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced environment

At TISTA, you’ll do meaningful, mission‑driven work that improves lives alongside teammates you trust and leaders who are transparent and supportive. We invest in your learning and internal mobility so you can build a career that keeps advancing. We’re proud to serve and hire Veterans, and we put people first in everything we do.

TISTA associates enjoy above Industry Healthcare Benefits, Remote Working Options, Paid Time Off, Training/Certification opportunities, Healthcare Savings Account & Flexible Savings Account, Paid Life Insurance, Short-term & Long-term Disability, 401K Match, Tuition Reimbursement, Employee Assistance Program, Paid Holidays, Military Leave, and much more!
Responsibilities

Meeting Support

• Attend assigned meetings and capture clear, concise notes.

• Distribute meeting minutes to attendees in a timely manner.

• Assist with uploading and organizing meeting documentation in SharePoint.

• Support meeting setup, including agendas, templates, and materials.

Calendar & Scheduling Assistance

• Coordinate and schedule recurring and ad hoc meetings for leadership.

• Send meeting invitations and track updates or changes.

• Maintain organized calendar entries and assist with scheduling conflicts.

Presentation & Reporting Support

• Assist in updating weekly slide decks using provided templates.

• Compile basic data (e.g., events, data calls) into presentation formats.

• Maintain organized archives of presentations and documents.

Administrative Coordination

• Track and send reminders for weekly briefing schedules and deliverables.

• Assist in maintaining trackers and spreadsheets for team activities.

• Support shared mailbox monitoring and route requests as needed.

Timekeeping Support

• Ensure all time is accurately posted to employee timecards in VATAS.

• Assist in reviewing and validating timesheets for completeness and accuracy.

• Support payroll cycle activities under guidance.

Other

• Develop and sustain a level of professionalism among staff and clientele.

• Manage, organize and file read-ahead and other artifacts following directions and guidance provided by the senior manager.

• Respond promptly to senior management queries.

Qualifications

• Minimum 5 years’ experience required.

• Excellent verbal and written communication skills.

• Exceptional interpersonal skills.

• Experience exercising discretion and confidentiality with sensitive company information.

• Excellent organizational skills with an ability to think proactively and prioritize work.

• Ability to perform research and analysis.

• Ability to work independently.

• Strong analytical skills with keen attention to detail.

Education

• Minimum Bachelor’s Degree in a business discipline.

• Additional 8 years’ relevant experience may be substituted for Bachelor’s degree.

Clearance

• Current VA Clearance (preferred).

• Ability to obtain a Moderate Background Investigation (MBI) clearance.

Location

• Remote, USA.

Pay Range

• The suggested pay for this position ranges from $38,145 to $54,625.

• The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, and location.

• Also, certain positions are eligible for additional forms of compensation, such as bonuses.