Executive Support Assistant

About the Role

Title: KP808 - Full-Time Remote Executive Support Assistant - East Coast

Location: New York, New York, United States

Department: Personal Assistant

Job Description:

Overview

A highly organized and proactive Executive Support Assistant is sought to support a Senior Personal Assistant with overflow tasks, administrative coordination, and day-to-day operational support. This role is designed to complement the Senior PA's responsibilities, providing valuable assistance while allowing the Senior PA to maintain primary ownership of executive management and high-priority matters. This is a fully remote position with standard working hours of Monday through Friday, 9am-5pm Eastern Time. The successful candidate will be expected to participate in a daily 20-minute check-in to review priorities, discuss upcoming deliverables, and ensure alignment on daily objectives.

While occasional coverage outside of standard business hours may be required, the role offers a supportive, low-stress environment with clear expectations, defined responsibilities, and a strong collaborative partnership. The position is ideal for someone who enjoys providing administrative support, thrives in a remote setting, and values working within a well-structured team.

Responsibilities

• Provide administrative support and assist with overflow tasks from the Senior PA

• Draft and coordinate detailed travel itineraries based on meeting schedules and executive commitments

• Assist with scheduling, calendar coordination, and general administrative projects

• Support ongoing operational and executive initiatives as assigned

• Help ensure deadlines and priorities are met through proactive communication and organization

• Collaborate closely with the Senior PA to maintain efficient workflows and seamless support

Qualifications

• Strong organizational and time-management skills

• Excellent written and verbal communication abilities

• Ability to manage multiple tasks while maintaining attention to detail

• Comfortable working independently in a remote environment

• Professional, proactive, and adaptable approach to administrative support

• Experience supporting executives, personal assistants, or administrative teams preferred

Requirements

• Valid U.S. Passport, Green Card, or Employment Authorization Card (EAC)

• Ability to work standard East Coast business hours

• Reliable internet connection and remote work setup

• Availability for occasional after-hours and weekend coverage when required

Salary and Benefits

• $80-85k annually plus benefits