Senior Full-Charge Bookkeeper

About the Role

Title: Remote Senior Full-Charge Bookkeeper

Location: Remote, United States

Department: AccountingDepartment.com Positions

Job Description:

Awarded Inc. Magazine's Best Workplaces for the fourth year in a row!   

AccountingDepartment.com is the leader in outsourced virtual accounting services for businesses - and our family is growing! Perhaps your next career adventure awaits!

AccountingDepartment.com never settles with status quo. We strive to make sure our staff have plenty of opportunities that broaden skill sets and ultimately enhance career satisfaction while working here. If you're someone who wants to make a difference, is a confident communicator, loves a good challenge, and happily embraces change, then we sound like a perfect match!

It's been an exciting 21 years at AccountingDepartment.com! We hope you will join us as we continue this exciting revolutionary journey we are on.

Your Role:

The Senior Full-Charge Bookkeeper role is designed for an experienced professional who is ready for the next step in their accounting career. The ideal candidate will be highly motivated, meticulous and enthusiastic with a can-do attitude. This position is responsible for handling complex accrual-based accounting tasks for multiple clients, requiring minimal direction from Controllers. The Senior Full-Charge Bookkeeper must possess strong analytical skills, excellent technical knowledge, and the ability to deliver accurate and timely results. A person in this role is comfortable using relevant knowledge, know-how and skills to convey clear and concise thoughts and ideas to clients and internal teams, both in written format and during virtual meetings. Adaptability is key to thriving in this fast-paced environment, as the role demands responsiveness to changing expectations and processes to provide exceptional value to clients.

Essential Duties & Responsibilities:

The Senior Full-Charge Bookkeeper will perform the following duties with an advanced level of bookkeeping and accounting knowledge, requiring minimal oversight from management:

• Maintain books for multiple clients on an accrual basis, often with the help of an Assistant or Accountant as needed

• Completion of timely and accurate monthly close process and financial reporting, including class reporting, job-costing, analysis of account categories and defining trends

• Manage all aspects of the accounts receivable process, including unbilled revenue, deferred income, and bad debt allowances

• Manage all aspects of the accounts payable process, including vendor bills, and online payments

• Prepare cash management flash report

• Responsible for properly tracking inventory and identifying unusual or unexpected results 

• Responsible for fixed asset and intangible asset management, including maintaining depreciation and amortization schedules and posting related journal entries for acquisitions and disposals

• Payroll processing using Intuit or other third-party payroll applications and review quarterly and annual reports such as: W-2, W-3, 941, and state U/E. Ability to identify and resolve payroll issues

• Support management with gathering documentation for budgets, forecasts and annual audits 

• Record and maintain financing transactions, such as loans and investments, including proper classification of short-term and long-term commitments

• Evaluate lease contracts to determine short-term/long-term classification 

• Calculate and prepare tax forms and payments, such as sales & use tax, property tax returns, and client-specific business tax and franchise tax filings 

• Assist with review and preparation of 1099s and year-end payroll inclusions

• Updating and maintaining data for established KPIs

• Responsible for updating various dashboards and reports and budgets in Jirav

• Take full ownership of writing and updating the Client Procedure Manual to ensure it is complete and accurate at all times

• Use critical thinking to research issues and provide meaningful solutions

• Independently interpret, research, and apply knowledge to resolve technical accounting issues

• Embraces various technologies and applications to make process improvement recommendations 

• Be a proactive change-agent; take the lead in identifying cumbersome processes and explore options of applying new technology to increase job efficiency and effectiveness  

• Lead client meetings and provide a high-level of customer service

• Partner with client third-party advisors for exchange of data and reports

• Tracks time on client engagements and manages work to meet deadlines within established time budgets; able to explain budget variances

• Assists on special projects and additional responsibilities as needed

• Pursues opportunities for continuous learning

Essential Skills & Experience:

The ideal Senior Full-Charge Bookkeeper candidate will have 5+ years performing full charge bookkeeping and 2+ years using QuickBooks and/or NetSuite Software, including daily transaction processing, monthly close and financial reporting. In addition:

• Advanced knowledge of fundamental bookkeeping and accounting principles, practices and procedures, including enhanced levels of: financial reporting and analysis, budgeting, prepaids/accruals, capitalization, financing, job costing and regulatory tax requirements.

• Possess a very high degree of accuracy and attention to detail

• Self-directed, highly motivated and proactive

• Highly organized and process-driven

• Excellent problem-solving, critical thinking and analytical skills

• Proven experience meeting deadlines

• Comfortable delegating tasks and providing feedback

• Friendly, outgoing personality with a positive attitude and strong customer service skills who enjoys meeting and interacting with clients and staff

• Displays excellent communication, collaboration, and problem-solving skills

• Comfortable interacting with clients via phone and webcam

• Demonstrate ability to succeed in a fast-paced environment 

• Innovative thinker and embraces change

• Able to work independently and as a team player

• Strong proficiency in Microsoft Office, especially Excel, Word and Outlook

Minimum Education & Training Required:

• Proficient with accounting software, including but not limited to QuickBooks Desktop, QuickBooks Online, NetSuite and Sage Intacct. 

• Experience with third-party applications is preferred, such as Bill.com, Tallie, Jirav, and TeamWork

• Ongoing desire to expand knowledge of new technology and applications

• AIPB, a 2-year associate’s degree in an accounting-related field of study, or Minor in Accounting, preferred but not required

Cultural Fit:

We are proud of our culture and are looking for someone who shares our G.R.I.T. values: 

• Grit: Motivated self-starter with a positive, can-do attitude. Demonstrates GRIT in overcoming obstacles and accomplishing tasks.

• G: Expresses Gratitude and appreciation for the contributions of team members, fostering a positive and collaborative work environment

• R: Demonstrates Resilience, flexibility, and determination while autonomously managing high-priority tasks and projects in an ever-evolving, dynamic work environment

• I: Unquestionable commitment to upholding the highest standards of Integrity, ethical behavior, and transparency in all business practices

• T: Proven ability to contribute effectively to organizational and team objectives through strong Teamwork skills

Working at AccountingDepartment.com, LLC: 
The people at AccountingDepartment.com, LLC are passionate about their work and are driven by innovation. Each and every day we strive for excellence. Our work environment is equal parts casual and professional. We’re serious about our business and delivering the best service to our clients, but we also make it a priority to keep things fun and exciting.

Benefits Include:     

• Work from home, W-2 position

• Three work schedule options including Full Time (37-40 hours), Mod Time (33-36 hours) or Part Time (30-32 hours). Minimum working hours must be M-F 9am-3pm in your time zone, with flexibility to accommodate client calls and meetings outside of those hours as needed

• Compressed work week option available

• Generous vacation and paid holidays

• Group Medical, Dental, Life, Vision, Accident Insurance

• 401(k) plan

• Participation in a company wide annual bonus incentive plan

• $25 monthly internet stipend

• Virtual employee groups, clubs, and activities throughout the year

• Casual dress

Attention Military Spouses:

For the last 21 years, we've proudly offered 100% remote, W-2 positions, and we’ve built an environment where career continuity is more than just a buzzword – it’s a reality! Whether you’re stationed at a new base or relocating for a PCS, we offer military spouses the unique opportunity to continue your career without disruption.  

As an accounting professional, you can take your position with you and keep your career on track no matter where life takes you. We believe in family first and are proud to be a family-friendly company with an award-winning culture. In fact, we’ve been nominated by Inc. Magazine for 4 years in a row for our exceptional workplace environment!   

If you're looking for a role that values flexibility, career growth, and a supportive work-life balance, we may just be the perfect fit for you. Join us and experience the benefits of working with a company that truly cares about its people.