Virtual Administrative Assistant – Office Management

Personify Health is seeking a Virtual Administrative Assistant – Office Management to support our growing remote operations. In this role, you will serve as the organizational backbone of our office management function by coordinating day-to-day administrative workflows, supporting cross-functional teams, managing vendor relationships, and ensuring our virtual office operates efficiently.

This is a fully remote position offering meaningful career growth within a mission-driven health technology company.

What You’ll Do

• Oversee day-to-day office management functions in a fully remote environment.

• Manage executive and departmental calendars, meetings, and scheduling across multiple time zones.

• Coordinate virtual meetings and company events.

• Draft, proofread, and distribute professional correspondence, reports, and presentations.

• Maintain organized digital filing systems and document repositories.

• Process expense reports, invoices, and purchase requests.

• Coordinate onboarding logistics for new remote employees.

• Communicate with vendors and service providers regarding administrative needs.

• Support leadership with research, reporting, and special projects.

• Identify opportunities to improve administrative processes and operational efficiency.

What You’ll Bring

• Basic years of experience in administrative support, office management, or a similar role.

• Excellent written and verbal communication skills.

• Strong organizational and time-management abilities.

• Proficiency with Microsoft Office Suite and Google Workspace.

• Experience with collaboration platforms such as Microsoft Teams, Slack, Asana, or Trello is preferred.

• Ability to manage multiple priorities while maintaining attention to detail.

• Ability to work independently in a remote environment.

• Associate’s or Bachelor’s degree in Business Administration or a related field is preferred but not required.

Benefits

• Competitive annual salary of $45,000–$60,000

• Fully remote work environment

• Flexible scheduling

• Health, Dental, and Vision insurance (eligible employees)

• 401(k) with company matching (eligible employees)

• Paid Time Off and company holidays

• Employee wellness resources

• Professional development and career advancement opportunities

About Personify Health

Personify Health is the first personalized health platform to bring health, wellbeing, and navigation solutions together in one connected experience. We empower organizations to improve health outcomes while helping people live happier, healthier lives through personalized, data-driven healthcare solutions.

If you’re an organized, proactive professional who thrives in a remote environment, we’d love to hear from you.