Staff Assistant

About the Role

Title: Staff Assistant

Location: Orlando, FL 32811 - West Campus

Part-time

Remote

Job Description:

About this Position

Posting Detail Information

Position Number HR0167.00000

Position Title Staff Assistant

Job Type Staff FT/PT Employee

Class Description C3-Staff PT (ed. support)

General Position Description

Responsible for a broad range of advanced clerical, secretarial, and administrative support duties for a department head or similar position.

Flexible Work Arrangement Primarily Remote: Employee performs the majority of job duties remotely and may occasionally work on site, based on operational needs with advance notice, when possible. Grade 2021 Exemption Status Non-Exempt Posting Number S3517P Location(s) Orlando, FL 32811 - West Campus Proposed Work Schedule (Please note hours subject to change based on business needs)

Monday-Friday: 8:00am - 12:00pm

Number of Vacancies 1

Posting Detail Information

Temporary Position (Temp or Grant Funded) Details Salary Range $16.25 per hour

Essential Job Functions

Description of Job Function

1. Supports departmental clerical activities. Performs office management functions and coordination.

Description of Job Function

2. Opens, organizes, and screens mail for supervisor.

Description of Job Function

3. Answers telephone, screens and refers calls, takes messages for supervisor.

Description of Job Function

4. Types and edits broad range of correspondence, documents, and reports under general supervision.

Description of Job Function

5. Composes and prepares responses to routine correspondence.

Description of Job Function

6. Establishes filing systems and maintains current files for the department, including files for internal and external correspondence.

Description of Job Function

7. Maintains calendar and makes travel arrangements for supervisor.

Description of Job Function

8. Schedules/reserves boardrooms, prepares for meetings as directed.

Description of Job Function

9. Maintains department budget reports and related documentation. Prepares requisitions for supplies and materials.

Description of Job Function

10. Operates standard office equipment as needed to perform tasks.

Description of Job Function

11. Performs other duties as assigned.

Qualifications

Drivers License Requirement

Drivers License Requirement Not Applicable

Required Qualifications

Required Minimum Education High school diploma or general education degree (GED). Required Field of Study Other Required Qualifications

Advanced secretarial training.

Progressively responsible experience involving staff assistance and advanced clerical/secretarial work.

Required License/Certification

Preferred Qualifications

Preferred Education & Field of Study Preferred Type of Experience Preferred Licenses/Certification

Knowledge, Skills and Abilities

Knowledge, Skills and Abilities

Ability to use a PC, software programs, typewriter, and office machines.

Ability to take and transcribe dictation.

Ability to communicate effectively orally and in writing.

Strong interpersonal skills.

Working Conditions

General Working Conditions

This job primarily operates in a professional office environment. The employee will routinely operate standard office equipment including but not limited to computers, keyboards, mouse, phones, photocopiers, printers, scanners, filing cabinets and fax machines. While performing the duties of this job, the noise level in the work environment is usually quiet to moderate.

Typical physical competencies include but are not limited to frequently remaining stationary, moving, reaching, positioning self and occasionally ascending/descending, lifting/moving objects weighing between 5-15 pounds. This job also entails frequently communicating, discerning and exchanging information, detecting and perceiving objects up close, at a distance, and the ability to adjust focus. Cognitive abilities include but are not limited to frequently using discretion, judgment, reasoning, memory, learning, maintaining confidentiality, comprehension, problem solving, and decision-making.

The typical work environment, physical and cognitive demands listed above are representative of those that must be met by an employee to successfully perform the essential functions of this job. The College has a process to identify and make available reasonable accommodations to enable individuals with disabilities to perform the essential functions.