Library Administrative Assistant

About the Role

Library Administrative Assistant

Salary

$22,464.00 Annually

Location  Neenah, WI

Job Type Part Time

Job Number LAA2026

Department Library

City of Neenah Mission: “We strengthen our community by building on the past, owning the present, and stewarding the future together.”
City of Neenah Core Values:
-Pursue Growth-Individual development positively influences the community.
 -Encourage Innovation-Anticipate change. Embrace creativity and inspire ideas.
 -Cultivate Collaborative Relationships-Succeed by fostering mutual respect as we grow and work together.
 -Engage with Our Community-Acknowledge people. Hear people. Include people. 
Position Overview:
Due to a retirement, the Neenah Public Library is seeking a part-time Administrative Assistant to join the team of a busy and vibrant Library. The successful candidate will be detail-oriented, proficient and accurate in data entry, work independently, and be friendly. The ideal person will support the library’s mission: Inspiring ideas. Enriching lives. Creating Community. Celebrating Literacy.
Job Duties:

• Collect, check for accuracy, code, and enter invoices into the City’s accounting systems and the Library’s QuickBooks. Deliver invoices to the Finance Department. Produce monthly invoice approval lists for the Library Board. Check Finance Dept. printouts against library invoice; resolve discrepancies.

• Prepare staff procurement card (City credit card) statements for processing, including compiling receipts and other supporting documentation for the Finance Department.  

• Collect all monies paid to the Library (copy machines, trust donations, computer copies, library sales items, Circulation desk receipts, county payments, etc.). Count, deposit, and receipt cash and checks received.

• Coordinate meeting room bookings, including communicating with the public and external organizations, custodial staff, and programming staff.  
   Schedule:

• 20 hours per week - Monday through Thursday. Mornings preferred.

Qualifications:

• Administrative Assistant associate degree from an accredited college or technical school; or high school diploma plus four years of responsible administrative assistant or progressively responsible paraprofessional office experience; or high school diploma plus four years of responsible library clerical or paraprofessional experience.

 Salary and Benefits:

• Hourly rate of pay is $21.60.
  Application Process: To be considered for this position,  please submit your resume, and complete the online application which can be found at https://www.governmentjobs.com/careers/neenahwi/. Applicants without computer access may apply at the Neenah Public Library via library computers. 

Join our team and make a difference in the Neenah community! 

Supplemental Information: The City of Neenah is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.