Virtual Assistant - Executive & Operations Assistant

Job description

We Clone You is a leading virtual assistant company that specializes in providing virtual assistance to empower businesses of all sizes with world-class virtual assistance. We are currently looking for a motivated Virtual Assistant with expertise in executive assistance & operations to join our client’s team and take their operations to the next level.

The ideal candidate will be a true “jack of all trades”, comfortable juggling executive support, light bookkeeping, and social media management.

In this role, you will be responsible for performing various tasks, including:

• Act as the owner’s right hand — staying on top of tasks, priorities, and deadlines daily;

• Organize and update the owner’s calendar with meetings, appointments, and reminders;

• Check and summarize emails each morning; respond to routine inquiries and flag urgent matters;

• Monitor staff group chats for updates/issues and report daily;

• Make and receive calls/emails on behalf of the owner with a professional, friendly tone;

• Follow up on outstanding invoices, urgent tasks, and pending commitments;

• Plan and maintain a consistent posting schedule for company platforms (Instagram, Facebook, etc.);

• Create, edit, and post engaging content that aligns with brand voice and energy;

• Collaborate with management to plan ads, campaigns, events, and promotions;

• Support execution of special projects, such as the 1-year anniversary celebration;

• Assist with finding sponsorships, partnerships, and community event opportunities;

• Track and record daily expenses and revenue trends;

• Assist with payroll preparation (tracking hours, entering data, preparing for accountant);

• Keep accurate financial records and allocate funds for upcoming bills;

• Source quality used equipment when needed;

• Identify and implement more efficient systems for daily operations;

• Maintain well-organized digital and physical records;

• Help develop repeatable workflows to improve team efficiency;

• Excellent English communication skills (spoken & written) — confident and professional on calls/emails;

• Extremely organized, with the ability to manage multiple priorities and keep others on track;

• Positive, welcoming, and energetic personality to represent the fitness brand;

• Experience managing social media platforms and creating/editing content;

• Basic bookkeeping and payroll knowledge (training provided);

• Proficiency in Google Workspace (Gmail, Calendar, Sheets/Docs) and basic Microsoft Word & Excel;

• Quick learner who takes initiative and works independently;

Nice to have:

• Experience in the fitness industry;

• Event planning experience;

• Vendor sourcing and negotiation skills;

• Marketing and advertising knowledge;

• Work from home;

• Payment in dollars per working hour (40-hour week);

• Starting salary between 4$ - 7$ per hour depending on your experience, with room for raises based on performance;

• A workplace that values its people;

• Professional development opportunities to grow your career;

• Be part of a supportive team that values your input and achievements;

• Referral bonus: If you refer a candidate, you will receive a $50 bonus once they’re hired by one of our clients;

Remember to upload your data in English, please. Including your resume.